Location: Oakland,CA, USA
OAKLAND HOUSING AUTHORITY
PROPERTY ADMINISTRATOR
Salary: $4,293.36 - $4,978.98 / Biweekly
$111,627.36- $129,453.48/ Annually
CLOSING DATE / TIME: This will be a continuous recruitment until sufficient applications have been received
DEFINITION
Under the direction of the Director of Property Operations, the Property Administrator will be responsible for the overall operation of assigned Authority-owned rental housing, facilities, and other real properties, and the day-to-day implementation of policies, procedures and programs that ensure well-managed, well-maintained, Authority-owned properties.
ESSENTIAL FUNCTIONS
Administration and Compliance
* Manages the day-to-day administration of the property office in a clean and well-organized manner; and
* Ensures compliance with regulatory agencies, federal, state and local laws, including compliance with all tenant rental eligibility requirements, rental integrity and lease requirements; and
* Ensures all vacancies are filled in a timely manner as directed by OHA and HUD policies, regulations and requirements; and
* Ensures compliance with regulatory requirements, which includes but is not limited to posting all licenses, permits, notices and occupancy permits; and
* Prepares and submits reports in an accurate and timely manner; and
* Processes, completes and maintains accurate resident files at move-in and at each recertification within established regulatory guidelines; and
* Supervises and monitors staff to ensure that all staff adheres to Authority policies, procedures and HUD regulations; and
* Implements & provides oversight of contractual services for custodial, maintenance and other related services.
Financial Accountability
* Prepares and monitors operating and capital budgets; and
* Meets program objectives and goals in relation to budget, quality and delivery of service; and
* Reviews and approves all financial statements and reports related to the properties assigned for accuracy, consistency and timeliness; and
* Ensures rents are collected in a timely manner and in accordance with all OHA policies, procedures and HUD regulations.
Personnel Management
* In conjunction with the Human Resources Department, interviews and recommends hires and terminations of Property Operation staff. Additionally, the Property Administrator will be expected to train, conduct performance evaluations, counsel, and motivate staff in accordance with the Authority's Personnel Policies and Procedures as stipulated in the Employee Manual & the applicable MOU; and
* Conducts timely annual performance evaluations of all staff and establishing goals and objectives for the next performance evaluation period; and
* Reviews, approves, and submits employee timesheets based on the posted payroll schedule; and
* Develops and maintains good working relationships, providing leadership, and encouraging teamwork and cooperation among all staff members; and
* In conjunction with the Risk Management Department, develops, implements, and enforces the Authority's safety program with staff.
Maintenance
* Supervises maintenance and janitorial staff, including all vendor and temporary personnel working at the property and ensures completion and quality of work provided; and
* Ensures the scheduling of routine and preventative maintenance and janitorial work and for completing regular follow-up inspections on same; and
* Regularly walks entire property to ensure that common areas, such as landscaping, laundry, etc, are in good condition; and
* Ensures timely completion of work orders and turnover of vacant units; and
* Performs annual or as-needed inspections of units and follows up with housekeeping letters, preparation of work orders and maintenance of charge-backs to residents; and
* Ensures that all staff adheres to safety and maintenance requirements of the Authority; and
* Ensures that the Material Safety Data Sheets (MSDS) as well as all other applicable safety related inspections and reports are updated and completed.
MARGINAL FUNCTIONS
In accordance with a Delegation of Authority, the Property Administrator (at senior level assignments) may act in the absence of the Director of Property Operations. The incumbent will be required to attend community meetings and other evening activities and may be required to attend evening Board of Commissioner's meetings.
MINIMUM QUALIFICATIONS
Two years experience in affordable housing and/or property management with at least one year of supervisory experience; a high school diploma or GED (associates degree or bachelor's degree is highly desirable);
AND
Must possess a valid California Class C driver's license and have and maintain an insurable driving record.
Strong computer literacy, exceptional organization & time management skills are required.
Bilingual skills in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus.
An equivalent combination of education, training and experience will be considered.
ABILITIES
Ability to: Supervise, train and evaluate staff to ensure a high level of work performance and productivity working in public housing; effectively represent the Authority in a broad range of settings; maintain favorable public relations; provide quality customer service; assess and prioritize community needs and identify appropriate resources and program solutions; develop, gather & analyze data; prepare clear and concise reports; interpret and apply rules & regulations; demonstrate competency in handling confidential, sensitive information; work cooperatively and constructively with staff and clients, government officials, and the general public; effectively utilize computer-based data processing systems; ability to work effectively and collaborate with diverse groups of individuals at all organization levels; communicate effectively both verbally and in writing.
TO APPLY: Please complete an employment application online at www.oakha.org. This will be a continuous recruitment until sufficient applications have been received
ADDITIONAL INFORMATION FOR APPLICANTS
Thank you for your interest in employment at the Oakland Housing Authority.
To apply for this position, applicants must complete and submit an online application at www.oakha.org by the date indicated; a current, detailed resume may be attached but will not be accepted in lieu of a completed employment application.
All applications and resumes will be carefully screened. Those applicants whose education and experience most closely match the requirements of the position will be invited to compete in the examination process. Candidates who compete successfully in this examination will have their names placed on a List of Qualifiers. An appointment will be made from the List. For some positions, an experience/training rating and/or written evaluation of candidates will be used in lieu of the oral examination. The names of the highest-ranking candidates will be placed on the List of Qualifiers, and the final selection will be made from this List. College degrees or units required for the position will be verified prior to final appointment. If this information cannot be verified for a candidate, the candidate's name will not be placed on the List of Qualifiers. All appointments are subject to the approval of the Executive Director.
All prospective employees must pass a physical examination and drug screening by an Authority-designated physician. A pre-employment criminal history background check will also be conducted for all positions. For positions requiring use of an Authority vehicle, candidates' driving records will be checked prior to appointment. To be eligible for appointment, each candidate must possess a valid California Class C driver's license and a driving record acceptable to the Authority's insurer. All prospective employees must also provide proof of American citizenship, or legal resident status and the legal right to work in the United States.
Prior to becoming permanent, new employees must successfully pass a probationary period.
BENEFIT INFORMATION
Employees of the Authority enjoy a competitive fringe benefit program.
SICK LEAVE is accrued at the rate of one day per month.
VACATION LEAVE for new employees is accrued at the rate of 10 days each year. There are also fifteen (15) paid holidays each year.
RETIREMENT - The Authority is a member of the Public Employees' Retirement System (PERS). The Authority also participates in Social Security.
HEALTH, DENTAL, AND VISION INSURANCE is available.
GROUP LIFE INSURANCE is fully paid by the Authority.
Management, supervisory, professional and confidential employees are also entitled to a management benefit package allowance and five days of administrative leave per year.
The Oakland Housing Authority does not discriminate on the basis of race, color, national origin, gender, sexual orientation, religion, age, veteran's status or disability in the employment or the provision of services.
In compliance with the federal, state and local disability laws, the Oakland Housing Authority will provide equal employment opportunities to all qualified individuals, without regard to disability. The Authority is committed to making reasonable efforts in the examination process to accommodate applicants with disabilities. Individuals requesting reasonable accommodation in the examination process must do so no later than five (5) working days after the point of invitation by the Authority to an examination, otherwise it may not be possible to arrange accommodation for this selection process. The Human Resources Department will make reasonable efforts in the examination process to accommodate disabled applicants. Applicants with special needs, please call (510) ###-#### (voice); (510) ###-#### (TDD).