Location: Atlanta,GA, USA
Are you a Property Administrator in the commercial field? Great contract to hire opportunity! Seeking an Experienced Commerical Property Administrator for a contract position in the Atlanta area paying up to $28.00 an hour DOE.
Position Responsibilities:
* Answers, screens and directs incoming calls as needed.
* Assists property and engineering teams with customer and vendor services
* Assists all visitors coming in the Management office
* Reviews Angus work order system throughout the day to ensure prompt response times; enters requests from customer and others into Angus as needed
* Communicates with building teams throughout the day or as needed as issues arise
* Assists Property Manager (PM) / Senior Property Manager (SPM) with property budget, reforecast, pre-bill, and reconciliation processes including obtaining bids and related pricing
* Service Contract Administrator:
* Verify vendor is active in HQ; if not, complete new vendor set up, including vendor activation in HQ and providing appropriate billing information
* Determine what contract is needed and draft as needed. Check with PM / SPM for accuracy
* Monitor and track contracts to completion
* Upload to HQ
* Continuously monitor expiring service contracts.
* Work with PM / SPM to conduct bidding process.
* Conducts walkthroughs/property inspections with vendors and building engineers, as requested by PM / SPM, to compile a list of maintenance items. Coordinates vendor maintenance issues. Follows up on the status of vendor jobs
* Monitor customer accounts receivables and complete all necessary forms, notices, and communication as directed by PM / SPM
* Tracks certificates of insurance for customers and assists in obtaining vendor insurance certificates. When necessary, prepares correspondence for any insurance issues
* Codes invoices for payment, obtains PM / SPM's approval
* Assists with customer correspondence, including letters, memos, newsletters, notifications in Angus, etc.
* Work with PM /SPM to implement Together We Connect Customer Events
* Coordinates tenant events, furnishing contracts as needed
* Facilitate misc. tenant offerings
* Market events to tenants via memo blasts, lobby posters, lobby directory
* Coordinates estimates resulting from customer work order requests through Angus proposal function
* Prepares all customer billings including verification of sub-meter charges, access cards and misc. work orders.
* Completes data entry for utility tracking and other benchmarking tools
* Update monthly janitorial cleaning inventories
* Maintains access card database including collection applicable forms and adding to system
* Assist in scheduling building training/conference facilities
* Monitor fitness center for necessary maintenance items, coordinate any cleaning and supply orders
* Schedules conference room reservations
* Active member of the CCC Squad (Customer Community Creator) and assists in coordinating building functions in conjunction with property team. Assists property team with other customer-related functions
* Maintains property files including customer and vendor files
* Maintain all customer contact lists and building directories
* Assists with the coordination of move-in/move-out
* Assists with lease administration including lease summaries and rent increase correspondence
* Opening and distributing incoming mail and interoffice mail
* Maintains management office, orders supplies, stocks breakroom, and coordinates repairs of office equipment
* Sends weekly Mailchimp newsletter emails to customers and maintains the database
What you bring to the table:
2-4 years of commercial property management experience
Proficient in Microsoft Office, JD Edwards and Angus
BGSF is an equal opportunity employer