PROPERTY ADMINISTRATOR
Partners is seeking a Property Administrator to provide first-class property management services and assist the Property Management team with the day-to-day responsibilities for assets including accounts receivable and payable functions, general administrative support, customer service, and vendor relations.
ABOUT US
Partners is a leading full-service commercial real estate firm offering clients a full spectrum of services and investments in office, industrial, retail tenant, and landlord representation, investment sales, property management, and an investment fund, among other services. We partner with people to create value, protect assets, and preserve wealth through real estate services, development, and capital investments. As a diversified brokerage, investment, development, and commercial real estate services firm, we are realizing a new standard of expertise where all those who create value benefit from the ownership and success of the firm.
WHAT YOU'LL DO
- Accounts Payable: Code invoices in the designated invoice processing system per general ledger chart of accounts and ensure proper backup necessary for approval. Process and prepare tenant billbacks.
- Accounts Receivable: Review tenant account ledgers for payments, late fees, charges, and credits. Submit appropriate paperwork for account ledger corrections. Make collection calls and prepare and send written correspondence to collect outstanding balances. Document collection efforts as per guidelines.
- Reporting: Assist the Property Manager in preparing monthly reports for the Client(s).
- Tenant & Vendor Coordination: Maintain digital filing systems, update service trackers, and maintain current tenant database. Coordinate with utility companies to set up, transfer and terminate services.
- Insurance Compliance: Assist the Property Management team in ensuring tenants provide valid Certificates of Insurance as per lease requirements.
- Work Orders: Work with tenants and vendors to coordinate routine maintenance projects, repairs, and other activities as directed by the Property Management Team Lead. Receive work order requests and coordinate with the building technician or vendor as appropriate.
- Move-in / Move-out: Schedule building activity including move-ins/move-outs and verify insurance.
- Customer Service: Maintain positive relationships with tenants and vendors, providing assistance as needed. Answer the telephone as required.
- Contract Management: Prepare and obtain signatures for vendor service contracts and Miscellaneous Work Agreements.
WHAT YOU'LL BRING
- Bachelor's degree is highly preferred
- Experience as an administrator within the real estate industry
- Excellent communication skills, both written and verbal
- Ability to develop and maintain client/customer relationships for both internal and external stakeholders
- Experience professionally interfacing with decision-makers
- Strong interpersonal and organizational skills
- Ability to thrive in a highly collaborative work environment
- Demonstrated initiative and ability to take on multiple tasks
- Proficiency in Microsoft Office Suite and Yardi
- Proficiency in conflict management, sales, and contract negotiations
- Ability to maintain confidentiality of sensitive information
WHAT WE OFFER
- An empowering and highly collaborative culture
- Competitive compensation and benefits
- Opportunities for career advancement by working closely with our experienced leadership team
We are dedicated to fostering a culture of collaboration, excellence, and integrity and believe that our team members are the driving force behind our success.
If you're looking for a fulfilling career with limitless potential, join us at Partners today.
Partners is proud to be committed to providing equal employment opportunities to all qualified applicants regardless of age, race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, citizenship, marital status, disability, veteran status, or any other basis protected by applicable law.