The Property Manager Assistant (PMA) position is a non-exempt position that provides administrative support to the Property Managers of MIMCO. The PMA assists with day-to-day functions and operations of the Property Management Department in all aspects of the management of commercial retail properties and tenant relations. ESSENTIAL FUNCTIONS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Provide administrative support to Property Managers within the Property Management Department on a day-to-day basis;
- Assist Property Managers in maintaining tenant relations and ensuring tenant satisfaction on an on-going basis, including engaging in regular communication with tenants and follow-up on tenant complaints and service requests;
- Prepare commercial lease documents and correspondence to tenants;
- Perform data entry of lease documents and related information pertaining to lease administration;
- Use computer software tools and products provided by the company (i.e. Microsoft Outlook, Word, Excel, and Yardi Voyager) to track tenant contact information and maintain tenant lease information;
- Assist with tenant occupancy, including delivering and preparing commercial lease documents, as needed;
- Ensure that tenant files are properly maintained and kept in accordance with company policy and procedure;
- Perform basic accounting functions;
- Provide administrative support to other departments of MIMCO including, but not limited to, managing the phones at the front desk, and supporting the Leasing, Maintenance, Construction and Accounting Departments, on an as needed basis;
- Abide by all company policies and procedures;
- Perform any and all other duties and responsibilities as directed and assigned by management.
RequirementsMinimum Education:Associate Degree or equivalent combination of education or experience required (bachelor's degree preferred);Minimum Experience:Minimum of one (1) year of commercial real estate property management experience, or a minimum of one (1) year experience in a challenging service environment.Minimum Skill Requirements:
- Proficient in Microsoft Office Products (Outlook, Word, Excel, PowerPoint);
- Strong written and verbal communication skills;
- Excellent customer service and interpersonal skills;
- Knowledge of basic accounting and mathematic skills;
- Ability to succeed in a team environment;
- Self-motivated and proactive, both with respect to managing workload and personal career development;
- Ability to multi-task and prioritize work assignments to meet deadlines and job requirements;
- Bilingual (English/Spanish) preferred with the ability to read and communicate verbally and in written form in English.
PHYSICAL DEMANDS
- Ability to sit most of the time using office equipment and computers but may involve walking or standing for brief periods of time.
- Ability to lift, push and pull a minimum of 20 pounds.
- Ability to climb stairs in an office building
COMPENSATION AND BENEFITSPay: The position of Property Manager Assistant is compensated on an hourly basis, at a rate determined by management of MIMCO, commensurate with candidate experience and qualifications. In addition, MIMCO provides the following benefits to eligible employees:
- Health insurance coverage
- Dental insurance coverage
- Vision insurance coverage
- Life insurance coverage
- 401(k) plan
- 401(k) matching
- Short- and long-term disability plan
- Paid Time Off
- Flexible spending accounts
COMPANY OVERVIEWMIMCO was founded in 1972 to provide real estate investment and property management services in El Paso, Texas. Over the last 50 years, our managed portfolio has grown to include approximately 325 properties across Texas, New Mexico, and Arizona, with a focus on shopping centers. MIMCO is unique in a few significant ways. Most notably, MIMCO only manages properties in which we have a vested interest, so we take great pride and extra care to ensure our properties are well maintained and that we are responsive to tenants' needs. This strategy has been the key to our success, drawing in regional and national tenants and leading to repeat business with companies like Starbucks, Big Lots, Peter Piper Pizza and countless local small businesses in El Paso, Las Cruces, San Antonio, Corpus Christi and beyond.Additionally, our business has evolved over the years into a full-scale real estate investment, development and management company. In addition to property management, our teams provide services including: •Business development and property acquisition/disposition; •Planning, design and construction;•Leasing and marketing;•Property management and maintenance;•Debt and equity origination and placement;•Investor relations and financial reporting;•Legal services from contract review and negotiation to litigation management.MIMCO is invested in building and developing the communities where we live and work, and is always looking for talented, passionate, capable people to join our team. If you are interested in pursuing a career with MIMCO, begin your search for open positions here.EQUAL EMPLOYMENT OPPORTUNITYMIMCO is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, national origin, citizenship, age, disability or any other protected trait.