JLL
Location: Los Angeles,CA, USA
Date: 2024-09-29T05:22:37Z
Job Description:
Responsibilities:
Processing and coding of all accounts payable invoices at the property per established schedules.Ensure invoices are paid on time and review all past due invoices to ensure proper payment has been made. Research and request appropriate backup from vendor if necessary.Send out rent statements to tenants in sufficient time according to accounting calendar.Collecting rent and ensuring accounts receivable balances are minimized at the property. Following up with tenants on past due balances.Providing lease administration services to the property, including but not limited to lease file maintenance.Track and maintain Certificates of Insurance; responsible for notifying tenants and vendors of expired COIs and COI requirements via letters.Maintain spreadsheet of COIs on file that detail the insured and the policy expiration.Generating contracts for services at the property per the direction and input of the General Manager.Assisting the General Manager in preparation of the annual asset plan and budget.Providing quality assurance on contracted vendors as requested by the General Manager. Maintain contract tracker and track expirations.Ensure all contractors have filled out JLL Safety Questionnaire.Participating in the property's Team Emergency Response Plan and procedures. Maintain tenants' Floor Warden contact information and organize Fire Drill.Assisting in Move-In/Move-Out processes and procedures.Answering telephones and greeting visitors.Administering tenant relations programs, including tenant events.Handle any tenant issues regarding maintenance or service requests quickly, passing along urgent matters to the General Manager when appropriate.Update vehicle registration list, vendor contact spreadsheet, emergency tenant contacts and emergency handbook, parking registration list, and tenant handbook.Other duties as assigned by the General Manager falling within the reasonable expectations of an administrative professional at a real estate services office.#J-18808-Ljbffr