ABOUT THIS POSITION The City of Phoenix Arts and Culture champions, promotes, and supports the City's arts and culture community to make Phoenix a great place to live, work, and visit. The department manages an award-winning public art program, grants funds to artists and nonprofit arts organizations; oversees a dozen cultural facilities, promotes arts learning for youth; professional development opportunities for arts administrators and individual artists; and participates in national studies and research that make a strong case for the arts and demonstrate their economic, social, practical, and educational benefits. Arts and Culture seeks a dynamic individual to serve as a property manager to manage City-owned cultural facilities and tenant partner operations and functions. Responsibilities can include lease administration and negotiations; allocating space; reviewing, inspecting and approving construction and remodeling projects; developing and managing operating and major maintenance plans; resolving tenant issues, complaints, and disputes; overseeing or leading facility projects, event support, and programs; overseeing code-required programs such as developing, implementing and providing training in support of site Emergency Evacuation Plans; developing policies; developing, negotiating, and enforcing operating agreements; and supervising professional, paraprofessional, and clerical employees. KEY JOB DUTIES
- Develops and manages the Operating Budget for these cultural facilities and prepares funding requests based on the Facility Condition Assessment maintenance cycle data and existing needs.
- Develops and manages Operating Agreements with tenant partners, as well as vendor contracts and other agreements, making sure that they comply with all requirements and resolving issues appropriately and timely.
- Develops and manages both minor and major maintenance plans, as well as monitor property replacements, making sure that they are executed based on funding availability and giving due consideration of the tenant partners' operational and programming activities.
- Manages approved General Obligation (GO) Bond projects for Arts and Culture-managed cultural facilities, working in collaboration with City Engineers Office Procurement and Project Management team and tenant partners.
- Monitors work orders and makes the necessary follow-up with Public Works and contracted vendors for timely response and resolution of maintenance issues.
- Conducts weekly property visits, documents findings, and communicates issues and concerns to tenant partners.
- Prepares the quarterly utility reimbursement Sales Orders per Operating Agreement and sends the invoices correctly and timely to tenant partners.
- Conducts regular meetings with respective tenant partner and attends the monthly Customer Service meeting with Public Works.
- Serves as Admin Support function back-up in the agency.
- With the department head, proactively identify internal opportunities and challenges and work to address them.
- Demonstrates superior seamless customer service, integrity, and commitment to innovation, efficiency, and fiscally responsible activity.
SALARY Pay Range: $76,627.20 - $131,040.00 annually. Hiring Range: $76,627.20 - $107,806.40 annually. Pay Range Explanation:
- Pay range is the entire compensation range for the position classification.
- Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
BENEFITS A comprehensive benefits package is offered which includes:
- Traditional pension with employer and employee contributions, click here for more details: Pension Information
- 401(a) and 457 plans with employer contributions
- Choice of generous medical HMO, PPO, or HSA/HDHP plans
- Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
- Wellness incentive of up to $720 annually
- Dental, vision, and life insurance options
- Employer paid long-term disability
- Free Bus/light rail pass
- Tuition reimbursement program up to $6,500 per year
- Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
- Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
- Federal Student Loan Forgiveness offered through Savi
For more details, visit: Unit 007 Benefits
MINIMUM QUALIFICATIONS - Three years of experience managing commercial or public works property, or managing public works construction projects.
- One year of supervisory experience.
- Bachelor's degree in property management, public or business administration, communications, or a related field.
- Other combinations of experience and education that meet the minimum requirements may be substituted
- The City job description can be found here .
- All finalists for positions are subject to a criminal background check applicable to the department or position.
- Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
- For information regarding pre-screening and driving positions, click here .
PREFERRED QUALIFICATIONS The minimum qualifications listed above, plus:
- Experience managing Capital Improvement Program projects.
- Experience managing Capital Improvement Program budgets.
- Experience in budget development and management.
- Experience in construction project management and/or facility management.
- Experience using Microsoft Excel, Word, and PowerPoint.
RECRUITMENT DATES Recruitment closes November 12, 2024. All materials must be received by 11:59 p.m. on this date. This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
HOW TO APPLY Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.
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REFERENCE Property Manager, JC:74880, ID# 56025, 11/01/2024, USM, PLO, Benefits: 007 Building the Phoenix of tomorrow. #DoWorkThatMakesPhoenixWork City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply. The Phoenix Arts and Culture Department is committed to equity, diversity, and inclusion.