POSITION SUMMARY
The Property Manager oversees all functions of the property, including supervision of staff, handling tenant communications, performing annual certifications, TRACS submission, REAC inspection preparation and managing the A/R process. The Property Manager is directly supervised by the Senior Property Manager of their region. (up to a 2k Sign on bonus based on experience)
ESSENTIAL FUNCTIONS
Duties may include, but are not limited to the following areas:
- Recommends and carries through the eviction process when necessary and approved by the senior manager in conjunction with the main office.
- Prepares property for annual compliance audits performed by internal site staff, auditors, and state agencies
- Implements the SHP EIV policy and follows through with completion of required monthly and quarterly reports as well as resolution of any EIV discrepancies
- Collects and records rent and follow?up on delinquencies.
- Assists in drawing up specifications and putting bids out to contractors on recommended work as needed and approved by main office.
- Submits monthly vouchers to HUD through TRACS and assists with resolution of payment discrepancies.
- Conducts initial, interim and annual certifications to comply with HUD.
- Conducts regular inspections of common areas and tenants units.
- Conducts preparation for HUD REAC inspections; identify items that require improvement.
- Responsible for all aspects of tenant certification, selection, recertification and applications.
- Maintaining the Wait List according to HUD and SHP specification.
- Preparation and completion of records and files and any other reports required for the property by the main office and/or state agency.
- Coordination of tenant move?ins and move?outs in a timely manner.
- Performs annual unit inspections or more frequent inspections as required, and assists state agency or any other 3rd party with required inspections.
- Handles tenant complaints and following up in a timely manner.
- Holds tenant meetings when necessary for informational, educational or any other pertinent purpose.
- Assists main office with the preparation of the annual budget.
- Coordinates with maintenance supervisor the purchase of supplies and/or other approved items.
- Responsible for all clerical duties associated with this position and oversight of clerical staff.
- Oversees the well being of the property.
MANAGEMENT DUTIES
- Hire new staff for administrative and maintenance positions available.
- Supervision of contract maintenance on site.
- Train and support staff.
- Prepare all performance reviews including salary increase recommendations.
- Prepare Performance Improvement Plans, Discipline and Terminations.
QUALIFICATIONS: SKILLS & ABILITIES
- Bachelors Degree preferred.
- Three to five years Project-based Section 8 or tax credit experience.
- COS, AHM, or ARM designation desired.
- Demonstrated competency with Microsoft Office; Real Page, YARDI or other property management software required
- The Candidate must be able to work effectively as a member of a diverse team.
- Ability to accept responsibility and account for his/her action
- Trait of being dependable and trustworthy
- Ability to utilize available time to organize and complete work within given deadlines
- Ability to work at a sustained pace and produce quality work
PHYSICAL ABILITIES
Lift/Carry, Push/Pull
Stand 12 lbs. or less (F)
Walk 11-20 lbs. (F)
Sit 21-50 lbs. (O) 26-40 lbs. (O)
Handling/Fingering 51-100 lbs. (F) over 40 lbs. (N)
Reach Outward/Above Shoulder (F) over 100 lbs.(N)
Climb (N/A)
Crawl (O) up to 33% of time
Squat/Kneel (F) up to 66% of time
Bend (C) more than 66% of time
Compensation details: 85000-95000 Yearly Salary
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