Job Type Full-timeDescriptionJob Title: Property ManagerDepartment: Administration FLSA Status: Exempt Hours/Weeks: Full Year, Full Time Hiring Range: $72,000.00 - $78,000.00NEKCA Mission Statement:To empower all generations in the Northeast Kingdom to grow, prosper, and thrive.SUMMARY:Managers are leaders of implementation, organizational culture, and strategic planning at NEKCA. Managers oversee the operations, grant management, and supervision of staff to provide high-quality, human-centered support to program staff. Managers are self-reflective leaders who can problem solve and make decisions, build trusting relationships, manage change, and set vision. The Facilities Manager is responsible for the maintenance, care, and appearance of all NEKCA properties, owned and leased. The Facilities Manager will be responsible for managing the inventory of fixed assets including real estate, vehicles, and equipment, in addition to maintenance supervision for contracted services, upgrades/renovations, and annual inspections. Will prioritize requests by safety, environmental impact to staff and guests, property damage control, and best utilization of time.ESSENTIAL FUNCTIONS:
- Responsible for developing a long-term plan for the scheduling of maintenance and repairs of all NEKCA facilities
- Responsible for the supervision and prioritization of work assignments for the Facility Manager
- Coordinate with Facility Manager to develop a prioritization schedule for repairs and maintenance
- Oversight and coordination of contractors for major facility renovation or construction
- Negotiates and manages all building leases
- Coordinate with Facility Manager to develop and maintain security and safety (fire drill) policies with the assistance of a Safety Committee
- Assist Procurement Specialist/Contract Manager in preparation of procurement documentation required for solicitation of competitive proposals for required services (waste collection & disposal, landscaping & maintenance, snow plowing/removal, and fuel)
- Assist Procurement Specialist/Contract Manager in preparation of procurement documentation required for major facility improvements or renovation
- Assist Procurement Specialist/Contract Manager in negotiation and administration of r all vendor contracts
- Work with Program Directors in preparation of annual budgets for all facilities, fixed assets, vehicles, and equipment
- Investigate and recommend a Computerized Maintenance Management System to streamline, document, and monitor the maintenance of all facilities, fixed assets, vehicles, and equipment
- Comply with NEKCA's procurement policies and procedures
- Fleet & Fixed Asset Management:
- Coordinate with the Facility Manager to develop and maintain a schedule for fleet and fixed asset replacement
- Coordinate with the Facility Manager, the purchase of vehicles, fixed assets, and equipment in compliance with NEKCA's procurement policy
SUPERVISOR RESPONSIBILITIES:
- Lead a work culture that fosters NEKCA's Core Values and NEKCA's commitment to diversity, equity, and inclusion in your work environment.
- Develop a clear vision for the team's work and align it with NEKCA's mission and strategic goals.
- Recruits, interviews, hires, and trains new staff.
- Ensure timely and accurate time entries for all staff
- Ensure timely and accurate submission of invoices, employee reimbursements, staffing changes, and credit card receipt submission
- Review and approve transactions in a timely manner
- Directly provides support and supervision of staff and programmatic guidelines, policies, and procedures.
- Conducts annual written evaluations of all staff that assess performance.
- Handles discipline and termination of employees in accordance with NEKCA policy.
- Facilitates professional development, training, and certification activities to ensure best practices.
- Initiates appropriate action plans to ensure staff work in a safe working environment.
- Actively listen to employees and stakeholders to address their concerns and input while leading staff to self-reflect and develop professional goals.
- Provide constructive feedback and coaching to help employees grow and succeed.
- Lead teams through periods of change and uncertainty.
- Ability to make decisions and solve problems.
- Manage budgets and resources efficiently while ensuring financial sustainability.
- Collaborate and integrate across programs and departments.
- Build and maintain relationships with community partners, stakeholders, and funders.
- Understanding grant requirements and maintaining accurate files and records accordingly.
- Ensure that NEKCA adheres to all applicable laws, regulations, and ethical standards.
- Utilize reflective practices in support of staff as they work with participants.
DUTIES AND RESPONSIBILITIES:
- Develop and maintain a comprehensive individual file for each of NEKCA's owned and leased properties
- Manage Inventory of Fixed Assets
- Develop a replacement schedule for fixed assets, vehicles, and equipment
- Ensure documentation is maintained in compliance with NEKCA policies
- Focus on safety while performing duties, using appropriate personal protective equipment as needed
- Comply with NEKCA's procurement and bidding policies and procedures
- Work with Program Directors in preparation of annual budgets for all owned and rented facilities
POSITION REQUIREMENTS:Education and Experience: BA (preferred)5 years of relevant experience requiredAdvanced training/certification in Building Mechanical/Electrical/Plumbing Systems preferredCore Competencies:
- Must have excellent communication and interpersonal skills. Must be able to maintain good relations with participants, other staff, and members of the community.
- Must have knowledge of basic computer skills and record keeping, including spreadsheet applications.
- Proficiency in Microsoft Office products and database management systems.
- This position is considered a mandated reporter.
- Must be responsible, self-motivated, self-initiated, may need to work flexible hours (program dependent)
- Demonstrate positive problem-solving skills in stressful situations.
- Demonstrate the ability to work effectively as part of a team.
- Demonstrate familiarity with, and sensitivity to the challenges faced by low-income individuals, and some knowledge of the community and available resources to address them.
- Maintain confidentiality.
- Complete all required training and professional development.
Core Values:
- Demonstrate competency in all five areas of NEKCA's Core Values
- Demonstrate and support a culture of diversity, equity, and inclusion.
- Empower individuals to recognize and utilize their potential for growth and positive change
- Promote social justice and equity in the community.
- Build and maintain strong relationships with the local community.
- Involve community members in the organization's initiatives and decision-making processes.
- Value diversity and respecting the cultural backgrounds of participants
- Ensure that services are inclusive and culturally sensitive.
- Uphold ethical standards in all interactions with participants and the community.
- Participate in self-reflection and self-care practices to prevent burnout.
- Adhere to ethical guidelines and professional codes of conduct.
- Maintain participant confidentiality and ensure participant safety.
- Use clear, respectful, and professional language and behavior when communicating with participants, colleagues, and other service providers.
- Demonstrate a genuine understanding of and care for the needs and feelings of participants or service users.
- In-person attendance required during scheduled hours as defined by your supervisor.
- Be sensitive to participant's unique situations and challenges.
- Represent NEKCA in public and advocating for its mission.
Background Checks:Employees in this role are required to undergo a background check in accordance with NEKCA policy, which may include verifying education, employment history, criminal background and driving records.Transportation Requirements:This position requires that employees possess a valid driver's license, favorable driving record results and have access to dependable transportation.WORKING CONDITIONS:Work Schedule: Employees in this position may be required to work flexible hours, including evenings and weekends, to perform maintenance or repair workEnvironment: Employees in this position work both indoors and outdoors, and may be exposed to various weather conditions such as extreme heat or cold, rain, or snowPhysical Demands: Employees in this position are required to stand, walk, climb, stoop, kneel, and lift heavy objects while performing maintenance or repair workHazards: Employees in this position may be exposed to hazardous materials or chemicals, and may need to wear protective gear such as gloves, masks, or gogglesLifting and Carrying: Building and grounds personnel may be required to life heavy objects, such as equipment or building materials, up to 70 poundsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The responsibilities listed in this job description are intended to provide a general overview of the role and its expectations. While this description is comprehensive, it should not be construed as an exhaustive list of duties and tasks that may be required of the employee. The organization reserves the right to assign other tasks or responsibilities as needed, and this role's responsibilities may evolve in response to changes in the organization's goals and priorities. Flexibility and adaptability are key attributes for success in this dynamic work environment.NEKCA is a proud equal opportunity employer. We work diligently to recruit a broad pool of candidates and to hire and promote qualified individuals whose personal experiences, characteristics, and talents reasonably reflect the diversity of the communities served by NEKCA. Our equal employment opportunities apply to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We encourage applications from women, minority groups, veterans, and people with disabilities. Qualifications for positions within NEKCA are determined by the duties and responsibilities of the position itself.Salary Description $72,000.00 - $78,000.00