Job DetailsJob Location 1100 Rockhurst Road - Kansas City, MO Description Rockhurst University is seeking applications for a full-time Administrative Assistant for the Department of Department of Physical Therapy and Exercise Science. This individual is a staff member of the St. Luke's College of Nursing and Health Sciences at Rockhurst University and is supervised by the department chair. This person is responsible for performing office administrative duties, providing clerical support to faculty, coordinating graduate student workers, and communicating with students. Minimum qualifications include an associate degree and at least one (1) year of related experience. Professional licensure in a healthcare field is recommended. Applicants must be proficient in use of Microsoft Office Suite including Word, Excel, and Outlook calendar management. Ideal applicants must also possess excellent interpersonal and written communication, organizational, and time management skills. Essential Responsibilities include but are not limited to: Performs office administrative duties:
- Manages files and electronic data for all current faculty and students (e.g., network files, student files, etc.)
- Assists department chair in routine and special communication with current students and faculty (including adjunct faculty and guest lecturers)
- Supports other administrative activities of the department chair.
- Reconciles department budgets monthly.
- Manages departmental requisitions and purchases.
- Coordinates the preparation of reports for accrediting agencies.
- Coordinates room scheduling/room reservations and maintains shared room usage calendars within the department.
- Manages and coordinates departmental special events.
- Manages equipment and supplies inventories.
- Monitors and coordinates maintenance services.
- Coordinates special departmental events as assigned.
- Oversees management of departmental facilities, physical space, and equipment.
Provides faculty and student support:
- Supports the day-to-day work of individual faculty and the department as a whole. This includes communicating, organizing and planning activities ordering supplies.
- Attends faculty meetings, assigned committee meetings, and department retreats. Records and distributes minutes.
- Assists with faculty needs such as researching, typing, copying, scheduling, faxing, scanning, and proctoring of exams.
- Provides statistics and data for other reports to department chair and constituents.
- Assists in updating student handbooks and other student information resources.
- Coordinates registration activities for current and incoming students.
- Coordinates with university departments that provide student support (e.g., Registrar's office, Financial Aid, etc.)
- Monitors and updates departmental websites and other electronic databases.
- Distributes department information regularly and accurately to current students.
Serves as department liaison:
- Serves as liaison with other university departments.
- Communicates regularly with current and potential students in person and electronically.
- Prepares and distributes information about department accomplishments and activities to internal and external audiences.
Other Duties as Assigned
- Perform other duties, consistent with the incumbent's skills and qualifications as required by the University in support of the department.
Knowledge, Skills and Abilities:
- Independently performing, organizing, and prioritizing work activities.
- Excellent verbal and written communication.
- Create and maintain positive professional relationships with students, staff, faculty, and vendors.
- Proficient use of computers and related software including Microsoft Office (Excel, Word, Outlook, PowerPoint, etc.).
- Experience in financial management and reconciling budgets.
- Ability to work and communicate effectively with a diverse audience.
Full time Rockhurst employees enjoy an excellent benefits package including:
- Medical
- Dental
- Vision
- Short and long term disability
- Life insurance
- 125 Tax Savings Plan
- Tax deferred retirement plan
- Tuition Remission for undergraduate and graduate classes for employees
- Tuition Remission for undergraduate classes for spouses and dependent children
- A 37.5-hour work week
- Vacation and sick time along with 15paid holidays
Applicants should submit a cover letter with salary expectations and three work/professional references.Rockhurst cannot accept any application materials (resumes, cover letters, etc.) by email, mail, or walk-in. All applications and application materials must be submitted through our online application system. Applicants who would enhance the diversity of the University, such as individuals from historically underrepresented groups, are strongly encouraged to apply. Rockhurst University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or other characteristic protected by federal, state, or local laws. Rockhurst uses E-Verify.