PT Records Clerk
: Job Details :

Job Description General Nature of Work This part-time position within the City Clerk's office is to provide responsible and varied administrative and clerical work including, but not limited to research, organizing, maintaining appropriate databases and files for various records. JOB RESPONSIBILITIES The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. •Scan documents to establish and maintain electronic document retention files to include the identification, indexing, and storage of information on appropriate mediums. •Researches, composes, types and reviews correspondence, charts, and reports on own initiative for supervisor's approval. •Assists the Deputy City Clerk, as needed. •Maintains confidentiality of departmental documentation and issues. •Maintains a comprehensive, current knowledge and awareness of applicable laws, regulations, policies and procedures. •Operates a computer, general office equipment, or other equipment as necessary. •Performs a variety of research functions, uses word processing, spreadsheet and presentation software. •Answers phone, gives information and takes proper messages. Performs other duties as required. Requirements Requirements KNOWLEDGE, SKILLS and ABILITIES •Ability to type 45 wpm with skill and accuracy. •Ability to operate a PC computer and applications such as Microsoft Office Suite, including MS Word, Excel, Outlook and learn new systems specifically used by the City such as LaserFiche. •Ability to perform a variety of research functions and uses word processing and spreadsheet software. •Ability to communicate effectively both orally and in written form. •Ability to work independently, maintain confidentially and adhere to established routines and practices. •Ability to operate fax, scanner, printer, copiers and other office equipment. •Ability to interact with the public in an effective and courteous manner. •Knowledge of business English, punctuation, spelling and arithmetic. •Ability to make decision in accordance with department policy and State laws. •Ability to learn codes/procedures of assigned areas and to maintain moderately complex records. •Ability to provide excellent customer service by handling questions and concerns with speed and professionalism. •Ability to pass a criminal and credit background check as required for the position. MININUM QUALIFICATIONS •High school graduate or GED. •Minimum of two years of experience in an office clerical position, preferably in a records management environment. •Knowledge of city government operations, records management and administrative functions.