Purchasing Assistant
: Job Details :

Purchasing Assistant:

Our client is looking for a Purchasing Assistant to support business and purchasing department activities with ordering supplies and raw materials. This employee will report directly to the Supply Chain Manager, providing administrative support and maintaining inventory and purchase records throughout the procurement process with the Purchasing Agent and Maintenance Planner. The Purchasing Assistant will participate in vendor relationship management, identifying cost-saving opportunities to support the company's profitability goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Preparation of purchase orders – ensuring that purchases are recorded at the time of request and submitting these orders to get approval from the department or buyer. Receiving MRO (Material Request Orders) from shop and/or maintenance department for blanket orders and creating POs.

• Schedule incoming and outgoing shipments. Prepare records to reflect when purchased items arrive and ensuring that all materials arrive. Schedule outgoing shipments for returns. Follow up with vendors to check in on late or missing shipments or to report damaged goods.

• Coordinate vendor activities – support vendor relations. Gather pricing data, compare vendor offers for shipping rates and material prices, and maintain vendor contract information.

• Maintain detailed records of purchases, including quantities, shipping information and costs associated with the purchase.

• Manage the company's inventory levels to determine when new purchases are needed.