Location: Somerville,NJ, USA
Type:Full TimeSalary/Pay Rate:$45,000-$54,500/yearPosted Date:08/12/2024 2:41 PM
Position Summary
The incumbent will, under supervision, perform the analytical analysis involved in the procurement of goods and services by Formal Bids, Fair & Open RFP's, Competitive Contracts and Formal Quotes. The incumbent is expected to proceed with substantial independence in analysis of contracts or creation of such, and exploring/identifying opportunities for improvement, or cost savings.
Essential Functions
* Incumbent will assist in routine professional work including specification development to maximize competition, proposal evaluation, award recommendation, quality assurance and execution of contract awards.
* Work is reviewed by the Purchasing Agent and is appraised in terms of quality, consistency, efficiency and compliance with County policies and statutory rules and regulations.
* Knowledge of purchasing methods and competitive bid processes in a public procurement environment, as well as general purchasing procedures and guidelines, financial computations, statistical analysis and forecasting techniques.
* Perform value analysis including research from trade journals, catalogs, and other technical material to ensure proper contracts are being utilized per market conditions.
* Ascertain prices of commodities and ability of specific item to be ordered/delivered in appropriate time line requirements.
* Maintain current knowledge of industry information for assigned services and contracts. Preparation of bid/request for proposals/quote packages (boilerplate and specifications) for a wide variety of goods and services according to accepted purchasing methods as prescribed by laws, rules, regulations, standards, policies and procedures.
* Maintain extensive knowledge of the New Jersey State Contracts and other cooperatives contracts to act as a liaison to end users for navigation and use of said contracts.
* Maintain personal liaison with department & division heads/office managers and regularly confers with them in regard to routine recurring and/or proposed procurements.
* Resolve complaints when necessary as well as rendering assistance when difficult and unusual situations arise.
* Prepare all purchasing related correspondence as it pertains to assigned solicitation of Formal Bids, Fair & Open RFP's, Competitive Contracts, Formal Quotes and related notices.
* Excellent communication, written, oral and solid customer service skills, as well as the ability to effectively communicate with County officials and vendors/contractors.
* Attention to detail and accuracy is required.
* Possess proficiency in Microsoft Office Suite.
* Responsible for the management of the Somerset County Co-operative Pricing System No. 2 SOCCP.
* Requires management of contract data in the MSI.
Essential Qualifications
* Graduation from an accredited college or university with a bachelor's degree.
* Applicants who do not meet education requirements may substitute additional experience in public administration or related field on a year for year basis.
* Experience: Two (2) years of government experience related to purchasing regarding analytical analysis, specification writing/review for the purchase of equipment, supplies and services.
* Ability to comprehend and apply statutory and regulatory requirements to public contracting.
* Ability to assist in the creation of clear and concise specifications.
* Ability to establish and maintain working relationships with vendors, fifty division contracts and end users.
* Thorough knowledge of sources of supplies and services, prices, and market conditions and trends.
* Ability to work under pressure with multiple tasks and deadlines.
* Ability to plan and review workload for most proficient use of time/resources.
* Ability to work independently in a fast-paced work environment.
* Attention to detail and accuracy is required.
* Possess Registered Public Procurement Specialist (RPPS) certification or in the process of completing requirements within two (2) years.