Salary: $37.60 - $60.15 HourlyLocation : Fuquay-Varina, NCJob Type: Full TimeJob Number: 202400061Department: FinanceOpening Date: 08/23/2024Closing Date: ContinuousWorking Hours: Monday - Friday 8:00 am - 5:00 pmPay Grade: 22Job Overview This position may close without notice.This position plans, organizes, and manages the Town's purchasing and contracting operations, serves as the Procurement Administrator, Surplus Property Administrator, Grants Administrator, and manages special projects as assigned. Work is performed under the general supervision of the Finance Director. Essential Duties and Tasks
- Organizes, directs and implements a comprehensive purchasing program for Town staff and provides guidance and assistance in the bid, proposal, and contract preparation process including assistance with the development of technical specifications, selection of vendors/contractors, and development of contract language.
- Develops and implements purchasing and contracting policies and procedures and updates bid/proposal formats to comply with changes in laws, regulations, and ordinances.
- Consult with and assist departments in determining needs and developing specifications for goods and services.
- Develop procedures for bids, proposals, and contract administration; recommend and implement improvements in processes. Ensures Town staff follows established procedures. Ensures the Town's contract process complies with Town, state, and federal regulations.
- Prepares formal bid specifications, requests for quotations, qualifications, and proposals, evaluates bids, and makes recommendations for awards of bids and contracts.
- Establishes and maintains accurate documentation and records for all procurement and contract administration activities.
- Provides training for new hire orientation and continuous Town-wide training in purchasing, bidding, and contracting procedures.
- Ensures that all contracts and users of Town facilities obtain required insurance; manages substantial projects assigned by the Town Manager including the management of various service maintenance contracts.
- Prepares purchasing & contracting budget, projects costs, and monitors expenditures.
- Recommends and implements programs to reduce costs and improve service for commodities utilized Town-wide.
- Coordinates the Town's efforts in the participation of cooperative purchases with other governmental agencies.
- Serves as the surplus property administrator and GovDeals administrator.
- Maintains all contract and performance bond files to ensure compliance.
- Sets up a variety of manual and automated record-keeping systems; maintains and analyzes records.
- Serves as the Town's Grants Administrator; manages database associated with grant funding.
- Serves as the web editor for purchasing and contracts web pages.
- Serves as a functional lead for the ERP system regarding requisitions/purchasing, contracts, and P-Card modules.
- Performs other duties as assigned.
Knowledge, Skills, and Abilities
- Considerable knowledge of public purchasing principles and practices, including competitive bidding procedures.
- Considerable knowledge of contract law.
- Considerable knowledge of Microsoft Office software applications.
- Considerable knowledge of contract and bid specification writing.
- Considerable knowledge of general and capital fund accounting principles and procedures.
- Considerable knowledge of Federal, State, and Town laws, ordinances, and regulations applicable to purchasing, contract administration, and Town policies and procedures.
- Considerable knowledge of grant writing and grants administration.
- Ability to plan, organize, and direct the activities of a Town purchasing program including procurement, contract administration, budgeting and the development of goals, policies, procedures, work standards, and internal controls.
- Ability to exercise discretion and independent judgment in carrying out duties.
- Ability to select, train, direct, and motivate as needed.
- Ability to prepare clear and concise specifications, reports, recommendations, proposal requests, and other written materials.
Requirements Physical Requirements
- This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects; work requires reaching, typing, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.
Education and Experience
- Graduation from a college or university with coursework in purchasing, finance, business, or related field and considerable experience working in the purchasing field, preferably in local government; or equivalent combination of education and extensive experience in the public purchasing field.
Special Requirement
- Possession of a valid North Carolina driver's license.
- Requires passing a drug test and background check.
- Certified Local Government Purchasing Officer, or the ability to obtain within 2 years.
Additional Information
- The starting salary will be determined based on the selected candidate's skills and qualifications.
- This position is in-office-based.
If you have technical issues submitting your application, please call the NEOGOV Help Line at 855-###-####. If there are any questions about this posting, other than your application status, please contact the Human Resources Office. If multiple applications are submitted to an individual posting, only the most recent application received before the closing date will be accepted. To check the status of your application, please log on to your NEOGOV account and click Application Status. It is not necessary to contact the Human Resources Office to check the status of an application. Normal processing time for applications is ~20-30 days from the closing date of the posting.When a salary range is posted, the actual salary will be based on relevant competencies, knowledge, skills & abilities, internal equity, and budgetary considerations pertinent to the advertised position. The Town of Fuquay-Varina is an Equal Opportunity Employer. The hiring salary will not exceed the hiring pay range unless approved by the Town Manager.The Town of Fuquay-Varina aims to be a dash-more! Below is the comprehensive benefits package for all regular, full-time employees:
- Employer-paid Medical, Dental, and Vision Insurance
- Employer-paid Employee Life Insurance
- Participation in the North Carolina Local Government Employees' Retirement System
- Five percent (5%) employer contribution to the NC 401(k)
- Optional 457(b) Supplemental Retirement Plan
- Employee Assistance Program
- Paid Vacation, Sick, and Holiday Leave
- Bereavement Leave (40 hours)
- Shared Leave
- Paid Parental Leave (6 weeks)
- Paid Eldercare Leave (120 hours)
- Dash-More Time (32 hours)
- Membership with Local Government Federal Credit Union
- Flexible Spending Accounts
- Tuition Reimbursement
- Longevity Pay
- Christmas Bonus
- On-site gym (Town Hall and Community Center)
- Optional Supplemental Term Life Insurance
- Optional STD, Accident, Cancer, Medical Bridge, Critical Illness, & Whole Life Insurance
- Medical Expense Reimbursement Plan (MERP)
01 What is your highest level of education obtained?
- High School Diploma or GED
- Some College/Certification in the related field
- Associates Degree in the related field
- Bachelor's Degree in the related field
- Master's Degree in the related field
02 How many years of purchasing experience do you have?
- 0-1 year
- 2-3 years
- 4-5 years
- 5+ years
03 Are you a Certified Local Government Purchasing Officer?
04 If you answered NO to being a Certified Local Government Purchasing Officer, do you have the ability to obtain with 2 years of hire date?
05 Do you have experience with Uniform Guidance? If YES, please provide an example. If NO please write N/A. 06 Please list any classes you have taken (in person or virtually) at UNC-SOG. If you have not taken any classes at UNC-SOG, please write N/A. 07 Do you have experience with local government contract management?
- None
- 1 to 2 years
- 3-4 years
- 4+ years
08 If yes, please explain below. If no, please write n/a. 09 What have you done to improve your purchasing knowledge within the last year (i.e. training, education, etc.)? Required Question