POSITION OVERVIEW:
The Purchasing manager will be a team player, self-starter and customer first member who will perform all aspects of purchasing goods and managing and organize the inventory (ERP and physical) for the organization. Will evaluate and recommend vendors and determine the most cost-effective inventory and re-order levels. Negotiating price, delivery and credit terms are among the responsibilities. This position requires a high level of ERP experience, organization skills and familiarity in an industrial manufacturing environment, working closely with all internal team and external customers.
PRIMARY DUTIES:
- Responsible for efficient purchasing of inventory, job materials and capital equipment. Receive purchase requisitions, verifies for accuracy and authorization(s).
- Responsible for control of inventory within ERP and the physical onsite accuracy. This includes leading the team in organizing the inventory to make it easier to audit in future.
- Responsible to evaluate, assess and select vendors based on capabilities and performance, while building and maintaining rapport and good working relationships. Periodically evaluates vendors/suppliers and advises Site Manager of non-conformance. Evaluates and recommends new/substitute vendor, when necessary.
- Determine and negotiate prices, delivery, and credit terms according to established company policies and procedures.
- Work with vendors to secure and compare RFQ's in a timely manner.
- Proactively research vendors and suppliers to ascertain the most cost-efficient source of supplies.
- Prepare and issue purchase order packages including NDA's, blueprints if required.
- Order all plant consumables and manages inventory levels.
- Direct receiving location for incoming materials to support manufacturing flow.
- Evaluate inventory with analysis of historical and expected usage to prepare reports for estimations of reorder points, inventory levels and product turnover including most economical purchase levels of both finished goods and raw stock materials.
- Order manufacturing/facility repairs and maintenance items.
- Track back orders and delayed customer purchase orders.
- Maintain accurate records of all open and received PO's, expediting open PO's as necessary to ensure delivery of purchased items supporting uninterrupted manufacturing flow.
- Work with corporate controllers to prepare monthly reports as required by Site Manager.
OTHER RESPONSIBILITES:
- Must be a team player willing to get their hands dirty and help with other non-defined responsibilities when needed.
- Work with team to implement continuous improvements of existing purchasing processes and improve internal tracking of all goods, whether for inventory or job related purchases.
- Continually develop supply chain.
- Work with engineering staff to find equivalent, more cost-efficient processes and products.
- Aid in developing a system to evaluate vendors of materials, equipment or supplies, where new potential vendors are identified, and existing vendors are vetted to have the best suppliers to work with in regard to quality, cost and reliability.
- Eventually direct, coordinate and train the activities of other personnel engaged in buying and receiving of materials.
- Review purchase order claims and contracts for conformance to company policy.
- Resolve all vendor or contractor grievances and claims against suppliers.
EXPERIENCE/KNOWLEDGE REQUIRED:
- High knowledge of and ERP system and very organized. Microsoft Great Plains (GP) accounting software preferred.
- Manufacturing based purchasing/inventory experience required (small/mid-size company).
- Ability to read and interpret manufacturing blueprints, hand sketches, and machine layouts.
- Excellent PC skills with a strong functional knowledge of database tools.
- Excel software skills must include data look up functions, pivot tables, table analysis functions, and ability to work with large data sets.
- Knowledge of hardware and raw materials commonly used in manufacturing.
- Knowledge of sales and use tax.
HOURS: Full Time Position: Mon – Fri, 7:30 – 4:00 with occasional overtime as needed to meet company deadlines. Up to 20% travel required to other facility.