Salary: $74,757.28 - $113,821.76 AnnuallyLocation : The Colony, TXJob Type: Full-TimeJob Number: 202200149Department: FinanceOpening Date: 10/30/2024Job Summary The Purchasing Manager is responsible for providing timely acquisition and distribution of supplies, materials, equipment, and services in compliance with State purchasing code to meet administrative, technical and operating requirements. The manager will provide full coordination of the City's procurement process working with individual departments in meeting their purchasing needs. Provides internal and external customer service in a timely, effective and professional manner. Examples of Duties
- Manages and coordinates the City's purchasing program in compliance with State purchasing statutes and guidelines.
- Provides timely acquisition and distribution of supplies, materials, equipment and services.
- Creates and implements strategies and policies to optimize costs and improve supply chain efficiency.
- Researches potential vendors and evaluates them based on quality, reliability, cost and sustainability.
- Develops and administers purchasing policies and procedures.
- Assists in preparation of bid specifications, invitation and selection of vendors, bid compliance, communication, and notification to prospective vendors.
- Develop complex Request for Proposal (RFP) documents necessary to secure professional services contracts including terms governing the contract, scope of work, response format and evaluation criteria.
- Coordinates participation in various interlocal agreements.
- Evaluate bids using low-cost and best-value analysis to make recommendations to Finance Director
- Assist with City Council presentations as needed.
- Coordinates and assists in payment of goods and services.
- City representative for utility services (i.e. TCAP, Oncor Steering Committee, ACSC, etc).
- Maintains copier lease and maintenance agreements.
- Determines when and what type of communication is necessary and acts as facilitator in meetings between contractors and City departments in order to resolve complex contract and procurement related issues.
- Assist with the education and familiarization of new suppliers regarding the City's procurement policies and regulations.
- Meets with prospective contractors, suppliers and bidders in order to gain insight and perspective on industry trends and market movement of commodities and services frequently used by the City.
- Assists in pre-certifying vendors.
- Reviews and processes purchase orders, tracks orders and ensures timely delivery.
- Administers, reviews, renews, files, and evaluates contracts.
- Leads and directs the work of the Purchasing PCard Administrator.
- Develops inventory controls to identify demand for new materials.
- Builds and maintains relationships with vendors.
- Negotiates prices and contracts with suppliers to obtain the best quality at an affordable price.
- Other duties as assigned.
Typical Qualifications
- Knowledge of Federal, State and Local financial policies, law and regulations including procurement laws.
- Skill in planning, developing and implementing departmental procedures and objectives.
- Skill in effectively supervising and delegating duties to assigned staff.
- Possess excellent written and oral communication skills with the ability to communicate and work cooperatively with all levels and types of personnel.
Education and Experience Bachelor's Degree in Accounting or Finance and five (5) years of progressively responsible experience with at least three (3) years in a supervisory capacity. Prefer city experience. A Master of Accountancy or a Masters of Business Administration may substitute for one year of professional experience.
BENEFITS FOR ALL FULL-TIME/PART-TIME REGULAR EMPLOYEES INCLUDE:TEXAS MUNICIPAL RETIREMENT SYSTEMAll full-time employees are participants of TMRS; this is a mandatory contribution. (Part-time regular employees who work a minimum of 20 hours per week are participants of TMRS) The employee contribution rate is 7% per pay period; the City matches the contribution 2-1. There is a 5 year vesting period. Employees are eligible to retire at any age after 20 years of service or at age 60 with 5 years of service. OPTIONAL RETIREMENTThe City offers employees the option of contributing to a 457 Deferred Compensation Plan and/or Roth IRA's through payroll deduction. The City does not match these contributions.
SOCIAL SECURITY/FICAThese deductions are matched by the City.
MEDICAL, DENTAL & VISION COVERAGEAll full-time employees have Medical, Dental, Vision, Life w/AD&D, and LTD insurance coverage paid for by the City. (Part-time regular employees who work a minimum of 30 hours per week qualify for this coverage) Employees have the option of purchasing dependent coverage.
SECTION 125 IRS BENEFIT PLANSEmployees who have dependent health or any supplementary insurance premiums deducted from their checks are eligible to pay their premiums, pre-taxed . Pre-taxed flexible spending accounts are also available for health and dependent care.
VOLUNTARY/SUPPLEMENTAL BENEFITSEmployees have the option of purchasing supplemental benefits through AFLAC and LegalShield.
VACATIONFull-time employees vacation accrues as follows: 0-5 years 10 days per year5-10 years 15 days per year10-20 years 20 days per year20+ years 25 days per yearEmployees are eligible to take vacation after 6 months of employment.Part-time regular employees accrue vacation leave at the accrual rate of a full-time employee.
SICK LEAVESick leave accrues at 8 hours per month for full-time employees. (Fire accrues at 12 hours per month) Maximum accrual is 1,040 hours. Part-time regular employees accrue sick leave at the accrual rate of a full-time employee.
SICK LEAVE POOLThe sick leave pool allows the employees to donate up to 24 hours of sick leave per year (employees must have a minimum of 96 hours of sick leave accumulated before contributing). This pool was created to help employees during a catastrophic injury or illness.
HOLIDAYSFull-time employees receive 14 paid holidays per year. This includes 1 personal floating holiday that may be taken at any time during the calendar year after 6 months of employment. New Year's Day Columbus Day Martin Luther King Jr. Day Veterans Day Presidents Day Thanksgiving Day Good Friday Day after Thanksgiving Memorial Day Christmas Eve Juneteenth Christmas Day Independence Day Floating Holiday (Personal Day) Labor Day Part-time regular employees accrue holiday leave at the accrual rate of a full-time employee.
LONGEVITYAll full-time employees with more than 1 year of service are eligible to receive longevity pay at the rate of $10 per month for each month of service. This is paid once a year in November. Part-time regular employees become eligible to receive this benefit after 5 years of service.
CERTIFICATE PAYSome employees may be eligible to receive Certificate Pay in increments of $50, $100 or $125 per month depending upon the type of certification. Certification that is required per the job description in order to be employed is not eligible for pay under this plan.
TUITION REIMBURSEMENTFull-time employees may be reimbursed up to $300 per semester for college courses. The courses must relate to their job, must have a passing grade of at least a C , and obtain Director approval. This benefit may be used after 6 months of employment.
EMPLOYEE ASSISTANCE PROGRAM (EAP)Provided by the city to help employees and their family members manage life's challenges by identifying options and making informed choices regarding Counseling Services, Legal Services, Financial Services, and Work/Life Wellness Resources.
PARK PASSESFull-time and part-time regular employees receive a free year round park pass that can be used at Stewart Creek and Hidden Cove Park.