Salary : $7,742.04 - $9,410.49 MonthlyLocation : Lompoc, CAJob Type: Full-Time, PermanentJob Number: 5960924Department: Management ServicesDivision: PurchasingOpening Date: 09/20/2024Closing Date: 10/11/2024 11:59 PM PacificDEFINITION/SELECTION PROCESSTHIS RECRUITMENT IS TO ESTABLISH AN ELIGIBILITY LIST FOR A CURRENT VACANCY. Interested applicantsmust submit on-line application -- NO paper applications will be accepted. If you forget your password, have application login problems, or get an error message during the application process, please call the NeoGov helpline at 1-855-###-#### for assistance. The City reserves the right to stop accepting applications prior to the posted deadline if sufficient numbers of qualified applications are received. Therefore, applicants are encouraged to apply as early as possible. The recruitment is officially closed once it has been removed from the City's website.Under direction, supervises, assigns, reviews, and participates in the work of staff responsible for the centralized purchasing of materials, supplies, services and equipment; ensures that all purchases are conducted within the scope of federal, state, and local laws; provides technical support, information, and assistance to City departments in purchasing and development of standards and specifications for contracting activities; ensures work quality and adherence to established policies and procedures; performs the more technical and complex tasks relative to assigned area of responsibility including performing purchasing activities that have a significant impact on costs and operations; oversees warehouse operations and asset management for the City; understands the relationship between purchasing and budgetary control for the City; and performs related duties as assigned.EXAMINATION PROCESS: Based upon screening of the City application, rsum, and responses to supplemental questions, applicants whose qualifications best meet the requirements of the position will be invited to the examination process. This process may include but is not limited to, panel interview, which consists of an evaluation of some of the essential knowledge, skills, abilities, and job-related experience listed below. Those candidates who pass the examination process are placed on an eligibility list from which the final selection will be made.SELECTION PROCESS: As authorized by City policy, applicants being considered for hire in this position are subject to fingerprinting for purposes of investigating criminal history background, as part of the employment screening process. Appointment is subject to successful completion of a pre-employment medical examination (based upon job-related physical standards) by a City-designated physician.Failure in any one part of the examination or selection processes will disqualify a candidate from further consideration. ESSENTIAL FUNCTIONS/EXAMPLES OF DUTIESThe following duties are typical of this classification. Incumbents may not perform all of the duties and/or may be required to perform specific additional or different duties from those set forth below to address business needs and changing business practices.Plans, organizes, supervises and instructs the work of Purchasing and Warehouse staff; purchases materials, supplies, services and equipment within budgetary and legal limitations; schedules purchases and deliveries; locates sources of supply; maintains commodity files; performs canvassing activities and compares product costs; evaluates quality and suitability of supplies, materials and equipment in relation to City needs; communicates with vendors and manufacturer representatives in person, by telephone, by mail, and electronically; maintains awareness of current developments in the purchasing field, such as prices, new products, market conditions and trends; investigates incomplete requisitions and delinquent orders; examines and processes departmental requisitions; prepares reports pertaining to materials, services, comparative price and price trends; establishes, in conjunction with warehouse and appropriate personnel, minimum inventory levels for materials and supplies and proper quantities to be ordered; confers with department heads to determine purchasing needs and product specifications; develops policies, procedures and forms for the requisitioning of supplies and materials; participates in the preparation of bid specifications and quotes; participates in analysis and evaluation of competitive bids; abstract bids; recommends bidders and service contracts according to applicable state and municipal codes and regulations; prepares and/or verifies purchase orders; verifies and approves invoices; consults and negotiates with vendors and others regarding services, price changes, trade discounts, deliveries, and submission of bids and quotes; promotes the transfer of surplus or unused materials among departments; identifies and recommends the sale of surplus property; upon receipt, examines supplies, equipment and services to ensure accordance with specifications; manages the division budget and service level; assists the department head with budgetary and accounting controls and operations citywide; and assists all departments with year-end preparation for carryover and liquidation of purchase orders, renewal of restricted purchase orders, and inventory needs for the coming year.In addition to the above, the incumbent oversees the identification, distribution and disposal of City surplus property in accordance with City codes, laws, and policies; directs and evaluates staff performance; and perform other related work as required.If you are unable to perform the essential functions of the position for which you are applying, either with or without reasonable accommodation, please notify Human Resources at (805) ###-####. TYPICAL QUALIFICATIONSLicense Required: Possession of a valid and appropriate California Driver's License.Education/Experience:
- Bachelor's degree in Public or Business Administration, Accounting, Economics or related field; AND
- Two years of increasingly responsible professional finance experience, including one year in a public or government procurement function; AND
- One year of supervisory experience
Knowledge of:
- Purchasing principles and practices
- Types of common supplies, materials, services and equipment commonly used in a municipal agency
- Competitive bidding procedures, requirements for public projects and the Davis-Bacon guidelines
- Governmental fund accounting and cost accounting
- Principles and techniques of inventory control and record keeping
- Principles of business letter writing and basic report preparation
- General principles of supervision, training, and delegation of work
Ability to:
- Plan, coordinate, and direct the central purchasing operations of a municipal agency
- Read and interpret laws, rules and regulations affecting municipal purchasing operations
- Prepare clear specifications and bid requests in accordance with established procedures and format
- Operate a vehicle observing legal and defensive driving practices
- Understand and carry out complex oral and written instructions requiring problem solving and independent decision-making
- Meet, interact and mutually problem solve effectively with vendors, public and private officials, the general public and City staff
SUPPLEMENTAL INFORMATIONPHYSICAL DEMANDS AND WORKING CONDITIONS:Physical: Strength category: Light Work - Lifting, carrying and/or pushing 25 pounds maximum with frequent lifting and/or carrying of objects weighing up to 25 pounds. May involve significant standing, walking, pushing and/or pulling. Frequent sitting and typing. Occasional standing, walking, bending, twisting at the waist, handling, gripping, grasping, reaching at, above and below shoulder level, extending neck side to side. On rare occasions stoops, crouches, kneels, climbs stairs, ladders, extends neck upward and downward. Vision: visual acuity which could be corrected sufficiently to perform the essential functions of the position; average depth perception needed. Hearing: ability to effectively hear/comprehend oral instructions and communication.Mental/Psychological: Understand, remember and carry out detailed job instructions; utilize complex reading, writing, and math skills; work cooperatively and interact appropriately with those contacted in the course of work, including the general public; respond appropriately to criticism from a supervisor; respond quickly to changing priorities; communicate effectively orally; perform effective multi-tasking; work under pressure; work within deadlines.ENVIRONMENTAL CONDITIONS:Constantly works indoors; occasionally works outdoors. Frequent use of products and equipment required in a standard office work setting; personal computer, including word processing, database and spreadsheet programs; calculator, telephone, photocopier and telex fax machines, and other standard office equipment; extensive contact with City staff. Works independently and with the public. The noise level in the work environment is usually quiet while in the office, and moderately loud when outdoors.The information herein does not either constitute an expressed or implied contract.These provisions are subject to change without notice.Job classes in this unit are subject to the City's Personnel Rules, Procedures, Policies, and the Management, Supervisory & Confidential (MS&C) Compensation Plan (Comp Plan). Benefits include the following:Bilingual Pay: Individuals determined to be in an eligible position and qualified by the City will be eligible for $150 per month bilingual. Employees with both oral and written bilingual skills shall receive $190 per month bilingual pay. Deferred Compensation: The City encourages and supports employee enrollment in either MissionSquare or CalPERS deferred compensation plan. Employees may contribute up to the maximum amount according to the IRS Retirement Plan Contribution Limits. Dental Insurance: Effective the first day of the month following appointment, the employee and dependents are eligible for insurance; the City contributes a substantial amount of the premium for the employee and dependents. Health Insurance: Effective the first day of the month following appointment, the employee and dependents are eligible for insurance; the City contributes a substantial amount of the premium for the employee and dependents. Employees can select from three (3) Blue Shield plans. Employee Assistance Program (EAP): Employees of the City of Lompoc are eligible to receive EAP services administered by Anthem Blue Cross. Employee, spouse, and eligible dependents are entitled to receive five (5) sessions per family member, per incident. Services include counseling for various reasons/needs. Holidays: Thirteen (13) days per year including one floating holiday. Life Insurance: The City provides life insurance in the amount equivalent to two years' annual salary up to a maximum of $300,000. The premium is paid entirely by the City. Employees are eligible for enrollment after the first day following six (6) months of continuous employment. Additional employee coverage is available at group rates. Long-Term Disability Insurance: Effective the first day of the month following six complete months of employment, the employee is eligible for insurance. The City pays 100% of the premium. Retirement: Third Tier-- Employees hired after January 1, 2013 are covered by California Public Employees Retirement System (CalPERS) 2% at age 62 formula. Employees pay 50% of the normal cost of the member's contribution as prescribed by PEPRA. Final compensation is the average for the highest 36 consecutive months.Second Tier-- Employees hired after November 19, 2011 and before January 1, 2013 are covered by California Public Employees Retirement System (CalPERS) 2% at age 60 formula. An eight percent (8%) member's contribution is paid by the employee. Final compensation is the average for the highest 36 consecutive months.First Tier-- Employees hired prior to November 19, 2011 are covered by California Public Employees Retirement System (CalPERS) 2.7% at age 55 formula with 1959 survivor's benefit. A ten percent (10%) member's contribution is paid by the employee. Final compensation is the average for the highest 12 consecutive months. Social Security: As a City of Lompoc employee, your earnings are not covered by Social Security. Under the Social Security law, there are two ways your Social Security Benefit amount earned under previous employers may be affected, Windfall Elimination Provision and Government Pension Offset Provision. FOR MORE INFORMATION, please visit You may also call 1-800-###-#### or for the deaf or hard of hearing, call the TTY number 1-800-###-####, or you may contact your local Social Security Office. Section 125 Tax Deferral: Program used for out-of-pocket health premiums, medical costs not covered under health plan, and day care/elder care. Sick Leave: Commencing at the time of appointment, sick leave benefits accrue at a bi-weekly rate and the employee is eligible to use those benefits reflected as their sick leave balance; accrual rate is 12 days/year with unlimited accrual. Tuition Reimbursement: The City will provide tuition reimbursement for college courses in accordance with Personnel Procedures Manual Chapter 43 Tuition Reimbursement for College/University Courses. In addition, the City will provide community college students up to 100% tuition reimbursement and 100% reimbursement for required course books per semester. (Course syllabus and receipts identifying books purchased are required for books).Vacation: Commencing at the time of appointment, vacation leave benefits accrue at a bi-weekly rate based upon length of employment. Employees are eligible to use vacation leave following completion of six months employment and accrue 18 days each year, increasing to 28 days after 15 years (includes 8 days per year of management leave). For more benefit information, please review the Management, Supervisory & Confidential (MS&C) Compensation Plan; go to the following link: 01 The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview.By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration. See Resume is not an acceptable answer to the questions.
- Yes, I understand and agree
- No, I do not agree
02 What is the highest level of degree you possess; specifically relating to Business Administration, Accounting, Economics or a related field?
- No degree
- Associate Degree NOT related to Business Administration, Accounting, Economics, or related field
- Bachelor's Degree NOT related to Business Administration, Accounting, Economics or related field
- Master's Degree NOT related to Business Administration, Accounting, Economics or related field
- Associate Degree / related to Business Administration, Accounting, Economics or related field
- Bachelor's Degree / related to Business Administration, Accounting, Economics or related field
- Master's Degree / related to Business Administration, Accounting, Economics or related field
03 What best describes your level of financial record keeping experience?
- No Experience
- Unskilled or Trainee Level (6 mos to less than 1 yr)
- Semi-skilled Level - Some experience (1 yr to less than 3 yrs)
- Skilled - highly experienced (3 yrs to less than 5 ys)
- Advanced -Extensive experience (5+ yrs)
04 What best describes your level of supervisory experience ?
- No Experience
- Unskilled Level (less than 1 year)
- Trainee Level (1 year to less than 2 years)
- Semi-skilled Level - Some experience (2 years to less than 3 years)
- Skilled Level - Highly experienced (3 years to less than 5 years)
- Advanced Skilled Level - Extensive experience (5+ years)
05 What best describes your level of experience with formal bid processes and procedures?
- No Experience
- Unskilled Level (6 mos. less than 1 year)
- Trainee Level (1 year to less than 2 years)
- Semi-Skilled Level - Some experience ( 2 years to less than 3 years)
- Skilled Level - Highly experienced (3 years to less than 5 years)
- Advanced Skilled Level - Extensive experience (5+ years)
06 What best describes your level of experience with warehouse and inventory control.
- No Experience
- Unskilled Level (Less than 1 year)
- Trainee Level (1 year to less than 2 years)
- Semi-Skilled Level - Some experience ( 2 years to less than 3 years)
- Skilled Level - Highly experienced (3 years to less than 4 years)
- Advanced Skilled Level - Extensive experience (4+ years)
07 How many years of experience do you have in professional purchasing?
- No Experience
- Unskilled Level (Less than 1 year)
- Trainee Level (1 year to less than 2 years)
- Semi-Skilled Level - Some experience (2 years to less than 3 years)
- Skilled Level - Highly experienced (3 years to less than 4 years)
- Advanced Skilled Level ( Extensive experience (4+ years)
08 How many years of experience do you have in public or government procurement function?
- No Experience
- Unskilled Level (Less than 1 year)
- Trainee Level (1 year to less than 2 years)
- Semi-Skilled Level - Some experience (2 years to less than 3 years)
- Skilled Level - Highly experienced (3 years to less than 4 years)
- Advanced Skilled Level ( Extensive experience (4+ years)
09 What best describes your level of professional finance experience?
- No Experience
- Unskilled Level (Less than 1 year)
- Trainee Level (1 year to less than 2 years)
- Semi-Skilled Level - Some experience (2 years to less than 3 years)
- Skilled Level - Highly experienced (3 years to less than 4 years)
- Advanced Skilled Level (Extensive experience 4+ years)
10 What best describes your level with process management?
- No Experience
- Unskilled or Trainee Level (6 mos to less than 1 yr)
- Semi-skilled Level - Some experience (1 yr to less than 3 yrs)
- Skilled - highly experienced (3 yrs to less than 5 ys)
- Advanced -Extensive experience (5+ yrs)
Required Question