Position Summary:The Purchasing Specialist is responsible for various purchasing-related duties including but not limited to source selection, vendor negotiation, vendor relationship management, small dollar procurement, car service and rentals, contract review and approval,and RFP assistance.Major Responsibilities:
- Implements and maintains effective purchasing and expenditure practices in accordance with best practices. Performs purchasing-related functions and administers purchasing system. Provides support for the purchase order system (Coupa), assuming responsibility of training. Supports the purchasing of the goods and services function of the organization and related processes. Manages the contract approval process.
- Purchase order creation - Use E-Pro system to create PO's. Small dollar purchasing - create or approve requisitions, place orders, follow up on delivery status.
- Maintain and upkeep all purchasing department files and training materials.
- Rental car reservations and monthly statement reconciliation and payment.
- Assist in the RFP processes including, preparing and issuing formal bid packages, conferring with departments to determine purchasing requests, and evaluating and negotiating proposals.
- Maintains working relationships with internal and external customers.
- Works closely with Accounts Payable to support processing invoices, the resolution of discrepancies, and the reconciliation of the American Express Virtual Cards.
- Responsible for maintaining an accurate and up-to-date report of open POs, ensuring that the appropriate documentation is obtained to authorize the purchase.
- Order and track orders for awards.
- Order and maintain Lion of Judah pins inventory and delivery.
- Contribute to team effort by accomplishing related results as needed. Set up meetings and coordinate with possible meeting attendees on behalf of the department. Traffic phone calls and emails to the purchasing department.
- Maintain professional and technical knowledge by attending educational workshops; review professional publications for best practices; establish personal networks; participate in professional societies.
Qualifications and Competencies:
- Strong organizational skills
- Friendly and enthusiastic
- Detail oriented and Professional
- Excellent attitude and a Team player
- Exceptional work ethic
- Candidate should be proficient in an E-Pro system- preferably Coupa
- Candidate should be proficient in Microsoft Word, Outlook, Excel, and PowerPoint
- Candidate should have prior Purchasing or Accounts Payable experience.
Salary Information: The salary range for this role is $65,000 - $70,000 annually; commensurate with experience and qualifications listed above.