Location: West Chicago,IL, USA
We are seeking an Administrative Assistant that has experience in Accounts Receivable, specifically, QuickBooks.
Payrate: $22.00/hr.
Temp-to-perm, full-time position, working 8 - 5 Monday - Friday
Responsibilities:
Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
· Answer the phones and greet walk-in customers.
· Manage calendars, preventative maintenance program, company fleet, and annual training.
· Point person for maintenance, mailing, shipping and supplies.
· Maintain updated product, pricing & inventory lists.
· Help develop and update processes for both office and operations.
· Assist with recruiting and onboarding new employees.
· Order supplies for office and operations.
· Help order parts for operations.
· Follow- up with employees to ensure their timesheets are completed each day and paperwork turned in.
· Actively participate in the planning and execution of company events.
· Ongoing support to the President and ad hoc projects as needed.
· Light office cleaning.
· Performs other related duties as assigned.
ACCOUNTING RESPONSIBILITIES:
· Generates accurate invoices.
· Maintains a list of projects
· Maintains a file system
· Enters Purchase Orders
· Sends communications to an off-site accountant
· Performs other related duties as assigned.
Skills/Abilities to Succeed:
· Proficient with Microsoft Office Suite AND QuickBooks
· Excellent verbal and written communication skills.
· Excellent interpersonal and customer service skills.
· Excellent organizational skills planning skills with the ability to analyze information and solve problems
· Takes initiative and works independently and have excellent time management skills.
· Attention to detail, accuracy and problem-solving skills.
· Approachable, friendly and a team player.
· High level of professionalism with the ability to handle sensitive and confidential information.
Experience Needed:
· At least two years related experience required.
· High school diploma or equivalent.
Job Requirements:
· On-site
· Monday to Friday (no weekends)
Physical Requirements:
· Prolonged periods of sitting at a desk and working on a computer.
· Must be able to lift up to 15 pounds at times.
Job Type: Full-time
Pay: From $22.00 per hour