Job Description Position Summary: The Accounting Assistant, a member of the Facilities Business Operations Center team, performs accounting tasks in a varied and highly complex environment exercising a high degree of judgment in selecting and applying guidelines and policy. Many duties involve access and use of confidential information. An employee in this position enters, processes, and reconciles a wide variety of financial transactions such as purchase requisitions, invoices, vendor statements using a variety of university and departmental software systems and spreadsheets. About the Work Unit: Vanderbilt University Real Estate (VURE) is responsible for a portfolio of 41 buildings consisting of ~1 million gross rentable square feet, 760,000 square feet of commercial space, 305 apartment units, University ground leases, 427,000 square feet of leased space, and the Vanderbilt Legends Club golf course and facilities. The Real Estate department supports the university in all real estate related matters including acquisitions and dispositions, tenant and department space planning, leases with 3rd parties, public-private partnerships, and strategic initiatives. VURE is part of the Vanderbilt University Facilities organization which works collaboratively to build, maintain, manage and operate campus infrastructure in a sustainable and cost-efficient manner to support the overarching academic mission and goals of the university. Facilities annual budget exceeds $100 million in operating expenses and includes over 400 employees. The Facilities Business Operations Center provides support to the entire Facilities department, specifically in regard to the areas of Finance, Employee Relations, Systems, Contracts and General Administration. Duties and Responsibilities: Purchase Requisitions •Accurately and thoroughly enter requests for purchase requisitions and lease agreements into the Oracle system. •Track approval process and follows up as needed to ensure timely processing of purchase orders. •Send notification to applicable parties once purchase order has been implemented. Invoices •Review invoices to verify accuracy and completeness, including verification against contract terms. •Follow up with Payment Services to investigate and resolve any delays in payment processing, especially regarding monthly lease payments. Reconciliations •Perform routine reconciliations of revenue accounts for campus leases. •Maintain project reconciliation workbooks. Accounting entries •Perform routine monthly accounting entries for Oracle. Other duties and ad hoc projects as needed. Supervisory Relationship: This position does not have supervisory responsibilities. This position reports administratively and functionally to the Financial Unit Manager for VURE. Education and Certifications: •Associate degree •Three (3) years of experience in a related environment •Experience with real estate operations is preferred. Experience and Skills: •Demonstrated skill in using Microsoft Office suite of applications, especially Excel. •Clear communication skills. •Effective organizational skills must be able to track many outstanding issues simultaneously. •Requires strong documentation and follow up skills. •Experience with lease management software (AMT) preferred. •Experience with enterprise general ledger (Oracle) preferred. About Us
Vanderbilt is a community of talented and diverse staff & faculty! At
Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of America's Best Large Employers as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:
- Working and growing together as a community of communities... we are One Vanderbilt.
- Providing a work environment where every staff and faculty member can be their authentic and best self, while providing the resources and opportunities to learn and grow.
- Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story. Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority. As part of that commitment, the University may require employees to comply with any testing or health and safety measures which the University may require.
Commitment to Equity, Diversity, and Inclusion At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education. Vanderbilt University is an equal-opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law. Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.