AppleOne is seeking a detail-oriented and organized Real Estate Administrative Assistant to join our client's team as a Contract Coordinator. This role provides vital support to the Contract and Closing Manager and is responsible for managing all documentation related to real estate sales.
The ideal candidate will bring knowledge of contract and closing procedures, an understanding of real estate transactions, and a passion for delivering exceptional service in a fast-paced environment.
Key Responsibilities:
- Manage all aspects of purchase and sale agreements for single-family homes and condominium communities.
- Monitor and follow up on pending and approved sales.
- Perform data entry and process functions related to sales and closings.
- Track and complete assigned tasks using designated company software.
- Audit agreements to ensure compliance with policies and procedures.
- Assemble purchase agreements and maintain electronic lot files.
- File, organize, and manage electronic sales and closing documents.
- Distribute executed sales documents to purchasers and affiliated parties.
- Compile and complete forms and documents per community, state, and department requirements.
- Research and resolve any issues related to contracts or closings.
- Collaborate with internal and external stakeholders, including sales, construction, design, customer experience, mortgage, title, attorneys, and other related teams.
- Process disbursement requests, deposit receipts, and refunds.
- Coordinate with corporate accounting or escrow agents for financial processing.
- Participate in weekly meetings and contribute to team initiatives, including the Idea Board Program.
- Prepare reports and shipping documents, including FedEx/UPS/USPS packages.
- Manage correspondence, phone calls, and inquiries professionally.
- Perform other administrative duties as assigned.
Required Skills and Qualifications:
- Strong understanding of construction, subcontracting, and customer service.
- Familiarity with sales, marketing, capital budgeting, acquisitions, and land development.
- Exceptional analytical, organizational, time management, and problem-solving skills.
- Ability to manage multiple priorities with strong attention to detail and minimal supervision.
- Proficiency in reading financial reports, market comps, engineering reports, contracts, and related documents.
- Experience with customer relationship management (CRM) software and tools, such as Builders CMS, Build Pro, NewStar, and Track-it.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills to interact effectively with internal and external stakeholders.
- Commitment to integrity, customer focus, and adherence to company policies.
- Professional appearance and demeanor.
Education and Experience:
- 2–4 years of experience in a similar administrative role.
- Associate degree or higher in a related field is preferred.
Why Join Us?
As a Real Estate Administrative Assistant, you'll play a pivotal role in ensuring smooth real estate transactions, fostering strong collaboration among team members, and supporting our customers at every step of the process. Our client offers a professional and supportive work environment where your skills and contributions will be valued and recognized.
How to Apply:
If you have a passion for real estate and thrive in a dynamic environment, we'd love to hear from you! Please submit your resume and cover letter outlining your relevant experience and why you're the perfect fit for this role.