We're looking for an Executive Assistant to join our growing team at HELM! You'll be working with our client in the Real Estate industry in a remote capacity.
Responsibilities:
Manage the CEO's calendar, including scheduling meetings, appointments, travel, and commitments.Oversee the CEO's email inbox: draft responses, prioritize emails, and ensure timely follow-up.Provide daily briefings to the CEO on key tasks, deadlines, meetings, and priorities.Act as the CEO's liaison with internal and external stakeholders to ensure effective communication.Assist in preparing reports, presentations, and documents for meetings.Use your transactional knowledge to support real estate equity transactions, including due diligence and documentation.Potentially assist with escrow and title-related activities, if this is something you are familiar with.Maintain accurate and confidential records, ensuring easy access when needed.Arrange and coordinate meetings, including preparing agendas, booking rooms, and taking minutes as needed.Assist the CEO with special projects, research, and additional support.Provide personal assistance to the CEO as requested.Requirements:
3-5 years of experience as an executive assistant, preferably supporting C-level executives.Familiarity with real estate transactions and documents is highly desirable.Strong organizational skills to prioritize tasks, manage multiple calendars, and meet deadlines.Excellent verbal and written communication skills for drafting emails, preparing reports and engaging with stakeholders.Impeccable attention to detail for calendar management, email correspondence and document preparation.Reliable, dependable and responsible!Demonstrated ability to handle sensitive information with confidentiality and discretion.Proficiency in Microsoft Office Suite and email/calendar tools like Google, and familiarity with Monday.com.Ability to thrive in a fast-paced environment and adapt to changing priorities.Location: Remote (contractor basis)
Weekly Hours: 40-50hrs per week, starting at 5am PDT
Pay Range: $15 (+/- 5) - potentially slightly more for very seasoned candidates!
If you are interested in this opportunity, please submit your CV and share why!
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