Location: all cities,KY, USA
* Provide clerical support to the front office and operations staff. Answer multi-line phone system and properly route calls with professionalism and courtesy.
* Retrieve messages from the associate call-in voicemail box and distribute information on absences daily.
* Greet visitors to the facility with professionalism and courtesy.
* Process and distribute daily production report.
* Reconcile contract labor invoices against recorded hours. Work with temporary labor providers to resolve any discrepancies between hours worked and hours invoiced.
* Reconcile Vista associate payroll hours. Record any adjustments or corrections labor management/time keeping software system. Print bi-weekly time sheets for associate sign off. Upload complete payroll file by assigned deadline for payroll processing.
* Ensure onboarding paperwork for new employees is completed and sent to HR.
* Track employees' time off requests.
* Conduct first day orientation for new employees.
* Order any supplies needed in the office or warehouse.
* Perform other clerical support duties as directed by front office staff.
* Monitor the arrival of truck drivers onto Vista's property.
* 2+ years in an office environment
* Minimum of 1 year working in HR processes.
* Proficient with MS Office with emphasis on MS Excel
* Ability to interact with guests and Vista associates in a professional and courteous manner.
* Excellent organizational skills. Ability to prioritize tasks in a fast-paced environment.
* Excellent interpersonal communication skills required.