Location: New York,NY, USA
**Overview**
Act as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required.
**Responsibilities**
+ Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party
+ Greet outside visitors in a professional manner
+ May sign for incoming and outgoing packages; route to appropriate party
+ Use internal paging system
+ Call for car service or messenger as requested by client
+ May perform filing, typing and other administrative duties as requested by client
+ Assist various departments with mass mailings
+ May receive and route faxes
+ May schedule conference room based on client requests and order catering as needed
+ Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site
+ Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
**Qualifications**
+ High school Diploma or equivalent
+ 5 years direct experience as a receptionist
+ 3+ years prior experience working in a professional office environment
+ Proficiency using various office equipment
+ Able to use computer to produce reports (Excel, Word, and PowerPoint)
+ Ability to perform routine and non-routine functions of all office equipment and systems
+ Excellent customer service, professional attitude and appearance are a must; Ability to work overtime & meet deadlines
**PHYSICAL DEMANDS**
+ Physical activity required including bending, reaching, prolonged periods of sitting
+ May lift and/or move up to 10 lbs
**What We Offer:**
+ Competitive pay & benefits!
+ Comprehensive training and development programs that prepare employees to advance from within
+ A company focused on creating a positive work and client environment
+ Employee discounts on entertainment, products, and services nationwide!
**_Come Join Our Team!_**
**Job Locations** _US-NY-New York_
**Posted Date** _2 weeks ago_ _(10/18/2024 2:32 PM)_
**_Requisition ID_** _2024-18766_ **_# of Openings_** _1_ **_Category (Portal Searching)_** _Administrative/Clerical_ **_Position Type (Portal Searching)_** _Regular Full-Time_ **_Fixed Salary_** _USD $21.53/Yr._