New York Financial Services Firm is searching for a dynamic individual to embody the welcoming face and initial impression, delivering a concierge-level service to all office guests. The ideal candidate for this role is a professional, reliable, and tactful individual with a cheerful disposition, dedicated to providing visitors with the highest level of hospitality. In addition to being the front-facing representative, this role involves ensuring the smooth operation of all in-person meetings and maintaining the office's common areas.
This position offers the opportunity to thrive in an entrepreneurial environment. If you are ready to contribute to this incredible firm, please apply now!
Responsibilities
- Greet guests with and provide a white glove level of service to anyone who comes through our doors.
- Work closely with the team to ensure the highest tier of polish and professionalism is maintained.
- Ensure lobby/kitchens/conference rooms are kept clean, organized, inviting, and maintained at a high standard.
- Restock the office, conference center, and kitchens with supplies and notify the team when inventory is low.
- Unpack all deliveries and boxes and put away items accordingly.
- Distribute inbound mail and prep outgoing mail and packages, including FedEx.
- Will be responsible for weekly lunch orders for the team every Tuesday and Wednesday.
- Ability to troubleshoot conference room technology that is required for meetings and involve Operations/IT as needed to remedy issues.
- Maintain office security procedures by registering all guests and monitoring visitors entering and exiting the office. Visitors in the office occur 2-3x per week on average.
- Miscellaneous errands required on occasion - post office, food pick-ups, etc.
- Miscellaneous office support such as updating feature walls, printing documents, contact management, and any other administrative tasks that may be needed.
- Provide ad hoc support (administrative in nature) to the rest of the firm including the investment, operations, and business development teams.
Ideal Experience
- Bachelor's degree required.
- Minimum 2+ years experience preferably in hospitality or a similar industry.
- Excellent written and verbal communication skills for both internal and external needs.
- Demonstrated track record of interacting with senior-level people and outside constituents.
- Ability to hold sensitive information in confidence.
- Solid organizational skills - able to handle multiple tasks in a fast-paced environment.
- Skilled in Microsoft Word, PowerPoint, Excel, Outlook, Teams, and Zoom software.
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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.