Overview:
We are seeking a dynamic and organized Receptionist/Office Assistant to join our team. The ideal candidate will have a strong background in office management, clerical duties, and customer support. This position offers the opportunity to work in a fast-paced environment where attention to detail and excellent communication skills are essential.
Responsibilities include (but are not limited to):
- Manage the reception desk greet clients and vendors, answer phones, buzz in visitors
- Greet and assist guests and clients, and direct them upon arrival
- Anticipate guests needs in order to accommodate them and provide an exceptional guest experience
- ASH Annual Schedule Management: Partner/Exec Meetings - calendar invites sent to necessary people, Team Events, Company wide meetings.
- Organize and execute general office activities and/or meals and entertainment
- Oversee calendars and schedules for common areas (Conference rooms etc.)
- Maintain Ash Concept Loft, specifically its calendar, access, cleaning crew
- Maintain inventory of supplies and place orders (Office, Kitchen, Concept Loft)
- Liaise with vendors and building management
- Support office operations and facilities
- Prepare keys and access fobs for new employees
- Send, receive, sort and distribute mail/packages to employees
- Assist with ad-hoc projects such as setting up and implementing office procedures
Position Requirements:
- Willingness to be in office 5 days a week
- Previous hospitality, customer service, or office experience preferred
- Exceptional communication skills and a service-oriented attitude
- Strong organization and time management skills
- Collaborative, team-player mentality
- Associate s or Bachelor s degree (preferred)
- Proficiency in Google Workspace
Attributes
- Detail-oriented you like keeping track of lots of details at once and are the type of person who notices when one small thing is missing
- Organized you are naturally organized in your professional and personal life. You take pleasure in creating organization solutions that make you more efficient and/or effective
- Natural communicator you are the type of person who almost automatically keeps the people you work with in the loop.
- Thorough you enjoy digging deep into projects and reviewing all the details and numbers
- Problem solver you think fast, are adaptable and are bent toward solving problems as they arise
- Flexible you are comfortable with working in ambiguity and in a role that has the potential to change and evolve over time