Job DetailsLevel Entry Job Location Meritum San Antonio - San Antonio, TX Position Type Full Time Education Level High School Job Category Admin - Clerical Job Summary Meritum Energy is seeking a dynamic, detail-oriented professional to join our growing team! The Receptionist will provide support to ensure efficient operations of the San Antonio Meritum Energy Support Office. This role is expected to maintain cleanliness of the lobby, break and conference rooms, keep all office and cleaning supplies stocked, field incoming calls and/or emails, and monitor teams' calendars for upcoming events or meetings. The ideal candidate will have a personable nature, delivering a professional and welcoming first impression to all visitors, in office and over the phone; be meticulous when organizing and scheduling appointments; and eager to assist and resolve routine administrative tasks and problems. Duties/Responsibilities: Admin/Clerical:
- Answer and direct phone calls
- Maintain office supplies inventory and restocking daily (stocking and ordering)
- Managing office schedule to ensure meeting rooms are prepped and ready
- Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
- Assist with mailing and shipping requests as needed
- Write and distribute email, correspondence memos, letters, faxes and forms
- Open, sort and distribute incoming mail
- Coordinate birthday and anniversary cards for the company
- Assist in the preparation of regularly scheduled reports
- Coordinate repairs for all office equipment
- Maintain company-wide contact lists
- Submit receipts and reconcile credit cards
- Provide general support to visitors
- All other duties as assigned
Customer Representative Support:
- Answer and direct phone calls for local plant locations
- Forward customer questions and complaints to the assigned specialist or other appropriate staff
- Ensures that appropriate actions are taken to resolve customers problems and concerns
The absence of specific statements of duties does not exclude those tasks from the position if the work is similar, related, or a logical assignment of the position. QualificationsEducation and Experience:
- A High School Diploma or GED, with at least one (1) year of progressively responsible experience or related skills in a support role, customer service role, and/or project management; or a combination of experience and education that results in the required knowledge, skills, and abilities is required.
Skills/Abilities:
- Attention to detail and problem-solving skills
- Ambitious, hardworking, and team-oriented
- Excellent written and verbal communication skills
- Excellent customer service skills
- Ability to complete required job training as needed
- Ability to efficiently manage multiple priorities and stay organized and the ability to work independently
- Must be proficient with using the current Microsoft Office suite
- Must have and maintain a valid driver's license and an insurable driving record
Physical Requirements: The physical requirements described here are representative of those that must be met by the incumbent to successfully perform the essential functions of this job.
- Regularly and safely lifts, carries, and handles supplies and equipment weighing 20 - 50 pounds
- Must be able to stand extended periods of time
- Repeat the same movements
- See details of objects that are less than a few feet away
- Ability to speak clearly and eloquently with the ability to be responsive
The above statements are intended to describe the general nature and level of work that is expected to be performed. They are not intended to be construed as an exhaustive listing of all responsibilities, duties and skills required. Also, whether particular duties or demands listed above or elsewhere are essential is a case-by-case determination, depending on the operational realities and staffing at the individual location. For questions about whether a particular function is essential in your particular role, please contact HR at (210) ###-####. Meritum Energy Holdings is an equal opportunity employer to all qualified applicants regardless of age, color, national origin, citizenship status, physical or mental ability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, status with regard to public assistance, status as a disabled veteran and/or veteran of the Vietnam War Era or any other characteristic protected by federal, state, or local law.