RECEPTIONIST
: Job Details :

A renowned institution of higher learning is seeking a professional, detail-oriented, and welcoming Receptionist to provide executive-level administrative support to the Office of the President. The ideal candidate will be the first point of contact for the President's office, responsible for managing communications, appointments, and ensuring the smooth day-to-day operations of the office. This role requires a high level of discretion, professionalism, and the ability to manage multiple tasks in a dynamic environment. Qualifications:

• High school diploma or GED required; Associate's or Bachelor's degree in a related field preferred.
• 2+ years of experience in an administrative or receptionist role, preferably supporting senior executives.
• Exceptional communication and interpersonal skills, with a customer service mindset.
• strong organizational skills and the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software.
• Ability to work independently, take initiative, and anticipate needs in a fast-paced environment.
• A professional demeanor, with the ability to maintain composure under pressure and handle confidential matters with discretion.
• Experience in a higher education environment is a plus.

salary: $17 - $19 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilities

• Greet and welcome visitors, students, faculty, and staff to the Office of the President.
• Serve as the primary point of contact for incoming calls, emails, and correspondence directed to the President's office, ensuring prompt and professional communication.
• Schedule and coordinate meetings, appointments, and travel arrangements for the President.
• Maintain and organize the President's calendar, ensuring all engagements are prioritized and prepared for.
• Assist in preparing reports, presentations, and documentation as requested by the President or senior staff.
• Ensure the office is well-organized, supplies are maintained, and all administrative functions run smoothly.
• Coordinate and support special events hosted by the Office of the President.
• Handle sensitive and confidential information with the highest degree of discretion.
• Perform additional administrative tasks as assigned to support the President and the executive team.

The essential functions of this role include:

working in a smoke free environment

Skills

Greeting Customers

Mail Distribution

Clerical Work

Administrative Duties

Ordering Supplies

Switchboard Operation

Receptionist Duties

Answering Phones

Microsoft Office

Multi-tasking

Google for Business Suite

Filing

Qualifications

Years of experience: 3 years

Experience level: Experienced

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