Company Overview:Our client is a well-established and rapidly growing manufacturing company known for its innovative products and commitment to excellence. We pride ourselves on fostering a professional and welcoming environment for both clients and employees. We are currently seeking a polished, proactive, and reliable Receptionist to join our team and be the first point of contact for visitors and clients. Position Summary:As the Receptionist, you will be the face of our company, responsible for creating a positive and professional first impression for guests, employees, and vendors. You will handle a variety of administrative and customer service tasks to ensure smooth office operations, and support various teams within the organization as needed. Key Responsibilities:
- Reception and Guest Services:
- Greet and direct visitors, clients, and vendors upon arrival in a warm and professional manner.
- Notify employees of visitor arrivals and ensure smooth check-in/check-out procedures.
- Maintain a welcoming and clean reception area at all times.
- Administrative Support:
- Answer and route incoming calls, providing information and assistance as needed.
- Manage scheduling and coordination of conference rooms for meetings, including preparation for guest arrivals.
- Assist in managing office supplies and inventory, including placing orders and maintaining stock levels.
- Coordination and Communication:
- Communicate with internal teams and external contacts, ensuring timely and accurate delivery of information.
- Coordinate office deliveries, packages, and other logistics to ensure smooth office operations.
- Special Projects (Optional Based on Strengths):
- Support HR with recruitment activities, including scheduling interviews and managing candidate communication.
- Assist with internal events or company initiatives as needed.
- Provide operational support for ongoing projects and help with general administrative tasks.
Qualifications and Skills:
- Education & Experience:
- High school diploma or equivalent required; college degree preferred.
- Prior receptionist or administrative experience is a plus, but not required.
- Skills and Competencies:
- Exceptional communication skills, both verbal and written, with a professional demeanor.
- Strong organizational and time-management skills, with the ability to multitask effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent interpersonal skills with the ability to interact with individuals at all levels of the organization.
- Other Requirements:
- Highly professional appearance and attitude, with a commitment to excellence in customer service.
- Strong problem-solving abilities and the ability to think on your feet.
- Ability to maintain confidentiality and work well under pressure.
- Detail-oriented and proactive with a strong sense of ownership over tasks.