Receptionist
: Job Details :

Role: Receptionist

Industry: Financial Services

Duration: 3 months, potential extension and/or conversion to a full time employee

Schedule: Monday - Friday, 8:30 am - 5 pm EST

Hourly Pay Rate: $18 - 21/hour

Job Description:

Project Overview: Answers all incoming calls through a multi-line call directory, takes and relays messages, answers questions and directs calls to the appropriate person. Greets clients, visitors and partners, determines their needs and directs them to the appropriate person/waiting area/room. Handles client and partner meeting reservations, via Microsoft Excel, Outlook and Teams for approximately 20 employees. Performs other duties specific to the individual business area.

Must-Haves:

• One to three years prior experience in an office receptionist/administrative assistant position.
• Experience in banking, lending or trust is preferred but not required.
• Proficient in Microsoft office programs including Word, PowerPoint and Excel.
• Proficient in Microsoft Outlook preferred but not required.
• Ability to operate a multi-line call directory system
• Strong verbal and written communication skills
• Strong interpersonal and teamwork skills
• Possess strong customer service principles and practices
• Possess strong understanding of administrative and clerical procedures
• Possess strong knowledge of computers and relevant software applications
• Strong time management skills
• Solid attention to detail and ability to handle shifting priorities while meeting deadlines
• Strong personal resourcefulness
• Possess flexibility and capability to adapt to new procedures and be receptive to change
• Ability to work in a multi-team environment

Nice to Haves:

• Greets clients and partners conducting business with their assigned area and directs them to the appropriate person. Interacts continuously with all clients.
• Maintain daily events electronically through Microsoft Excel, Outlook and Teams.
• Maintenance of multiple meeting rooms to include, as needed, set up and tear down of daily beverage service station. Must be able to lift full carafes of water and coffee onto a hand cart and push cart containing several of these items to the various meeting rooms.
• Maintenance of Reception area to keep it clean and neat
• Assisting with special projects as assigned by manager.
• Issuing of visitor passes and parking validation
• Handles incoming mail and packages for the bank including sorting, researching and emailing partners.
• Performs various administrative duties such as preparing documents or reports.

What's in it for you? Great team to work with and potential for converting to a full time employee.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at ...@apexsystems.com or 844-###-####.