Ultimate Staffing is seeking an experienced Receptionist with at least 4 years of experience to support a large company in Irvine. This role is onsite, Monday-Friday, 8:00 AM - 5:00 PM.
We are looking for someone who:
- Understands the receptionist role and can handle both downtime and busy periods effectively.
- Is experienced in managing a multiline telephone system, greeting visitors, and providing excellent customer service.
Key Responsibilities:
- Retrieve voicemail messages and forward them to the right team.
- Answer calls, determine the purpose, and transfer them to the correct department.
- Take messages or send calls to voicemail when needed.
- Provide general information about the organization (address, directions, etc.).
- Greet visitors, determine the purpose of their visit, and notify the right person.
- Monitor visitor access and issue passes.
- Update internal phone directories.
- Sort and route incoming mail and publications.
- Complete daily shipping forms.
- Manage and assist with fax machine tasks.
- Process payments for products and services.
- Order and maintain office and break room supplies.
- Create and print documents like memos and reports.
- Perform clerical duties: filing, photocopying, and collating.
- Restock and organize storage, copy, and break rooms.
Qualifications:
- Ability to read and interpret safety rules, manuals, and procedures.
- Ability to write routine reports and respond to common inquiries.
- Effective communication skills for speaking with groups, customers, and colleagues.
- Proficiency with Microsoft Outlook, Word, Excel, and internet software.
- Experience with business phone systems and order processing systems.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.