Location: Washington,DC, USA
Join our dynamic team at PSA and unleash your potential. We're seeking a passionate and innovative Records and Information Management Specialist who monitors and maintains the records and information management program. If you're ready to make an impact and thrive in a collaborative environment, apply now!
A candidate appointed at a lower grade level may be promoted up to the full performance level without further competition.
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Overview
* Accepting applications
* Open & closing dates
12/11/2024 to 01/06/2025
* Salary
$82,764 - $128,956 per year
* Pay scale & grade
GS 11 - 12
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Location
1 vacancy in the following location:
* Washington DC, DC
* Remote job
No
* Telework eligible
Yes-as determined by the agency policy.
* Travel Required
Not required
* Relocation expenses reimbursed
No
* Appointment type
Permanent
* Work schedule
Full-time
* Service
Competitive
* Promotion potential
12
* Job family (Series)
* 0308 Records & Information Management
* Supervisory status
No
* Security clearance
Not Required
* Drug test
No
* Position sensitivity and risk
Moderate Risk (MR)
* Trust determination process
* Suitability/Fitness
* Financial disclosure
No
* Bargaining unit status
Yes
* Announcement number
25-10(MP)
* Control number
823543700
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This job is open to
* Federal employees - Competitive service
Current or former competitive service federal employees.
* Veterans
* Individuals with disabilities
* Military spouses
Clarification from the agency
Status Candidates (Merit Promotion and VEOA Eligibles)
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Duties
As a Records and Information Management Specialist, you will:
1. Monitor and maintain the records and information management program for the Agency. Aspect of the program include a centralized records function, standard handling/retention procedures, conversion from paper to electronic records, and document searches. Develop tools promoting effective coordination of the records management program. Establish and maintain records logs and reports to monitor the effectiveness of the program.
2. Study PSA-wide programs, policies, and systems in order to provide recommendations for the resolution of records management problems, with emphasis on improvement in efficiency, effectiveness, and economy of operations. Work with team to implement records management policies intended to standardize filing, protecting, and retrieving records, reports, and other information contained in various types of records media. Work with team in the development of requirements for complying with records and information management (RIM) policy and law. Work with team in the development and implementation of organization-specific RIM processes. Research and develop records disposition schedules.
3. Interpret policy and formulate procedures on records and information management and the use of records management tools to ensure best practices and agency compliance with Federal statutes and develops plans for policy implementation.
4. Provide technical advice and guidance on the control and maintenance of all PSA records including paper and electronic records and information; records retention schedules; organizational taxonomy and the disposition of records.
5. Manage projects and studies to recommend ways for improving the effectiveness and efficiency of PSA record management functions. Maintain records information management (RIM) business processes and provides recommendations to improve and modernize records management functions through the application of automated tools, systems, and technology.
6. Conduct and monitor inventory of PSA records and develop, coordinate and schedule disposition and storage of records. Work with Office Records Custodians to coordinate program requirements.
7. Manage the development of metrics by conducting periodic RIM quality control reviews, compliance audits, risk assessments, and surveys to measure the effectiveness of electronic systems and for general program improvement purposes. Ensure sound information governance and accountability measures are in place. Perform records audits and surveys to recommend course of actions to correct deficiencies.
8. Conduct research and develop and maintain the Agency's records file plans.
9. Develop and/or update policies for capturing, safeguarding, retrieving, and destructing federal records in all media.
10. Provide records management advice and guidance to senior officials and employees on managing storing and indexing records and ensuring use of the Agency's file structures.
11. Identify the most appropriate records management resources and enforces a high degree of voluntary compliance with records laws throughout the Agency.
12. Research and analyze laws and directives that could have an impact on the records program and provide recommendations to the Unit Chief.
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Requirements
Conditions of Employment
Conditions of Employment
1. Must be a U.S. Citizen
2. Males born after 12-31-59 must be registered for Selective Service
3. Suitable for Federal employment, determined by a background investigation
4. May be required to successfully complete a probationary period, if not already completed
5. All applicants are subject to a comprehensive criminal background investigation, and required to submit to urinalysis to screen for illegal drug use prior to appointment
6. All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice
7. Status applicants for promotion must have 52 weeks of service at the next lower grade
8. Time-in-grade requirements must be met by the close of this announcement
9. Selected applicants will be required to complete an online onboarding process.
Bargaining Unit Status and Chapter: Covered, AFGE Local 1456
This announcement may be used to fill additional vacancies
This is not a law enforcement position
Telework: PSA supports the use of telework to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework based on supervisory approval and in accordance with the Agency's telework policy.
Virtual Position: This position is NOT eligible for remote work.
Qualifications
To qualify for this position, applicants must have 1 year of specialized experience equivalent to the next lower grade level which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position.
To qualify at the GS-11 level, Applicants must have 1 year (52 weeks) of full-time specialized experience equivalent to at least the GS-9 grade level in the Federal Service. Specialized experience is defined as applying principles and practices of Records Management implemented by the U.S. National Archives and Records Administration (NARA) to ensure the creation (and preserving) of official records contain proper documentation such as functions, policies, decisions, procedures, and essential transactions of the organization. You must be experienced managing the disposition of records held or created; experienced providing technical advice and guidance on records and information management requirements and systems. OR
Substitution of Education for Experience for GS-11: Three (3) years of progressively higher-level graduate education leading to a Ph.D. degree or Ph.D. or equivalent doctoral degree.
To qualify at the GS-12 level, Applicants must have 1 year (52 weeks) of full-time specialized experience equivalent to at least the GS-11 grade level in the Federal Service. Specialized experience is defined as identifying and maintaining Federal records according to established records schedules; analyzing operations to develop records management policy and procedure; performing analysis of record keeping systems and making recommendations to the design of record keeping systems; providing technical advisory and training services to employees on effective records management control systems; and record keeping responsibilities.
NOTE: Your resume must clearly show the specialized experience related to this position. Failure to demonstrate how you possess the experience requirements will result in an Ineligible rating.
Education
There is an education substitution at the GS-11 grade level.
ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.
PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) was taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:
Transcripts must be received on or before the closing date of this announcement.
Additional information
1. If you are an eligible Interagency Career Transition Assistance Program (ICTAP) applicant or Career Transition Assistance Plan (CTAP) applicant, you may apply for special selection over other applicants for this position. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provides eligible displaced Federal/PSA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. Click here for more information about ICTAP and CTAP eligibility.
2. If you are a current career or career-conditional Federal employee or former Federal employee who has reinstatement eligibility, you must submit a copy of your latest SF-50 Notification of Personnel Action and/or a copy of the SF-50 that reflects career or career-conditional tenure, or you will not be considered under the merit promotion process. Also, you should submit your most recent performance appraisal.
3. Veterans' Employment Opportunities Act of 1998: Veterans who are preference eligible or who have been separated from the armed forces under honorable conditions after 3 years or more of continuous active duty service may apply. If you are applying under this provision, please submit a copy of your DD-214 (unedited long version).
4. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
5. You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; certain Vietnam era and disabled veterans; returned volunteers from the Peace Corps or AmeriCorps Vista , etc. Please indicate the type of special appointment you are seeking, if any, on your application and follow all other instructions for applying shown in this announcement.
6. Reasonable Accommodation, this agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of this application and hiring process, please notify the agency. The decision on granting reasonable accommodation is made on a case-by-case basis.
7. All qualification requirements must be met by the closing date of this announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review in our office, in other Federal agency personnel offices, and on OPM's web site at
8. Equal Opportunity Employer: The Pretrial Services Agency is an equal opportunity employer. Selection for this position will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status or other non-merit based factors.
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* Benefits
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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your rating will be based on your responses to the job specific information provided in your resume. Your resume must clearly show how you possess the knowledge, skills, and abilities listed below. Failure to demonstrate how you possess the knowledge, skills, and abilities will result in a rating of Qualified by the rating panel.
1. Knowledge of Records and Information Management standards, such as electronic system of records, federal laws and NARA guidance.
2. Ability to communicate effectively other than in writing.
3. Ability to support administrative programs using automated systems, distributing materials, and providing customer assistance.
Once the application process is completed, your application will be reviewed to ensure you meet the job requirements. You will be evaluated on the extent and quality of your experience, education and training, job- related awards and supervisory appraisal of performance. If you meet the basic qualification requirements, your resume will be forwarded to a panel for rating. Category Rating will be used to evaluate applicants using the following categories to further determine which applicants will be referred to the selecting official for final consideration.
Best Qualified: Applicants possessing a background that demonstrates a superior level on all evaluation criteria.
Well Qualified: Applicants possessing a background that demonstrates a satisfactory level on evaluation criteria.
Qualified: Applicants possessing the specialized experience described above.
* Benefits
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
* Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
To apply for this position, you must provide a complete Application Package which includes:
1. Your Resume listing hours worked per week, salary, dates of employment and duties performed.
2. Other supporting documents:
* Most recent SF-50 or Notification of Personnel Action showing you are/were in the competitive service and the highest grade or promotion potential held (if applying as a status candidate with current or former Federal Service). (Award Notification of Personnel Actions are not acceptable)
* DD-214 (member 4 copy) showing honorable discharge, SF-15 Form and VA letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities
* Non-competitive appointment authority documentation, if applicable
* Career Transition Assistance Program/Interagency Career Transition Assistance Program Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)
* Employees applying with an interchange agreement must provide proof of their permanent appointment
* Selected applicants will be required to complete an online onboarding process.
* Only send documentation as requested/required by this announcement and that directly supports your qualifications for this position.
* How to Apply
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
The complete application package must be submitted by 11:59 PM (EST) on the closing date (01/06/2025) to receive consideration.
* To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
* You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.
* You will receive an email notification when your application has been received for the announcement.
* To verify the status of your application, log into your USAJOBS account, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.
* If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact Shelly Monroe at 202-###-#### or ...@psa.gov to obtain instructions on how to submit an alternative application.