Records and Information Management Specialist
: Job Details :

Records and Information Management Specialist

Department Of Justice

Location: Washington,DC, USA

Date: 2024-12-17T09:17:02Z

Job Description:

Summary

This position is in the Department of Justice (DOJ), National Security Division (NSD), Office of General Counsel, Records Management in Washington, D.C. The mission of the National Security Division (NSD) is to coordinate the Department's efforts in carrying out its core mission of combating terrorism and protecting national security.

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Overview

* Accepting applications

* Open & closing dates

12/13/2024 to 12/26/2024

This job will close when we have received 100 applications which may be sooner than the closing date. Learn more

* Salary

$99,200 - $128,956 per year

* Pay scale & grade

GS 12

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Location

1 vacancy in the following location:

* Washington, DC

* Remote job

* Telework eligible

Yes-as determined by the agency policy.

* Travel Required

Not required

* Relocation expenses reimbursed

* Appointment type

Permanent

* Work schedule

Full-time

* Service

Competitive

* Promotion potential

None

* Job family (Series)

* 0308 Records & Information Management

* Supervisory status

* Security clearance

Sensitive Compartmented Information

* Drug test

Yes

* Position sensitivity and risk

Special-Sensitive (SS)/High Risk

* Trust determination process

* Credentialing

* Suitability/Fitness

* National security

* Financial disclosure

* Bargaining unit status

* Announcement number

NSD-25-12635297-ST

* Control number

823901300

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This job is open to

* Federal employees - Competitive service

Current or former competitive service federal employees.

* Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a surplus or displaced employee.

* Veterans

* Individuals with disabilities

* Military spouses

* Special authorities

Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

* Peace Corps & AmeriCorps Vista

* Family of overseas employees

Family members of a federal employee or uniformed service member who is or was, working overseas.

* Land and base management

Certain current or former term or temporary federal employees of a land or base management agency.

Clarification from the agency

This vacancy announcement is open to Federal employees and other eligible applicants. Please read the This Job Is Open To section above, to ensure you are eligible for consideration.

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Duties

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

The primary purpose of this position is to provide division-wide records and information management guidance and support to each office and section of the NSD.

A GS-0308-12 Records and Information Management Specialist will perform duties such as but not limited to:

* Developing tools promoting effective coordination of the records management program.

* Conducting tests and evaluating database package tools with systems development teams and others including end users.

* Evaluating the efficacy of specific policy actions.

* Briefing, advising, and assisting all levels of management.

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Requirements

Conditions of Employment

* You must be a United States Citizen or National.

* You will be required to complete a pre-employment security investigation and background check which includes a drug screening.

* You may be required to complete a one-year probationary or two-year trial period.

* Selective Service registration is required for males born on, or after, December 31st 1959. Those not registered should have an approved exemption on file.

* You must meet all eligibility requirements by the closing date of this announcement and continue to meet these requirements throughout the hiring process. Offers can be rescinded if requirements are not met.

* Additional selections may be made from this announcement, at any time, if openings occur in other offices serviced by Justice Management Division, HR Operations.

* This position requires the candidate to be able to hold a security clearance at the Top Secret / SCI security level.

* Requires a probationary period if the requirement has not been met.

Qualifications

To qualify for the position of Records and Information Management Specialist at (GS-0308-12), you must meet the basic qualification requirements listed below AND possess the required specialized experience specific to this series and grade you're applying to.

If you are a current or former government employee on a permanent appointment in the competitive service, you will need to demonstrate 1-year (52-weeks) at the next lower grade level, to meet the time-in-grade requirements for this occupational series and grade. Additionally, please ensure to submit an applicable SF50 (please refer to the required documents section for additional information).

To Qualify for the Records and Information Management Specialist GS-0308-12, your resume must demonstrate one year of specialized experience equivalent to the GS-11 grade level or pay band in the Federal service or equivalent experience in the private or public sector:

* Independently managing cradle to the grave governance of organization's records; AND

* Providing assistance in records management administration to internal and external stakeholders

You MUST meet all qualification requirements, including Time-in-Grade, by the closing date of this announcement, 12/26/2024.

Your resume must support your responses to the online questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume.

* Please limit your resume to 5 pages. If more than 5 pages are submitted, only the first 5 pages will be reviewed to determine your eligibility/qualifications.*

Education

This job does not have an education qualification requirement.

Additional information

The bullets below outline the various groups of applicants that fall under the term status candidates . This vacancy is open to applicants from any of the groups listed below: When you apply you'll have the chance to claim an eligibility pathway, be sure you fully read each statement and any links provided to make sure you know which eligibility you qualify for.

See a full list and learn more at USAJOBS, see: What does Status Candidate mean? or Which Jobs am I Eligible to Apply for?

* CURRENT AND FORMER FEDERAL EMPLOYEES: For more information, see USAJOBS Federal Employees.

* CAREER TRANSITION PROGRAMS (CTAP or ICTAP): For more information visit: USAJOBS Career Transition Programs

* VETERANS AND MILITARY SPOUSES: Please see USAJOBS Veterans Preference for more details.

* SCHEDULE A, PERSONS WITH DISABILITIES Learn more at USAJOBS - Individuals with Disabilities.

General Employment Information:

* REASONABLE ACCOMMODATION: Our policy can be found at:

* DOJ EEO STATEMENT: The U.S. Department of Justice fosters an inclusive and diverse workforce, find our EEO statement online at:

* SELECTIVE SERVICE: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov.

This is a non-bargaining unit position.

* Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement closes, a review of your resume and supporting documentation will be conducted by the HR Specialist. This information will be compared against your responses to the assessment questionnaire to determine your eligibility for Federal employment, and then whether you are qualified for this particular position. If a determination is made that you have inflated your responses when compared to your background information, you may be deemed ineligible, or your score may be adjusted to more accurately reflect your skills and abilities.

Additionally, we will review your supporting documents and resume to determine if you are in the Area of Consideration for this vacancy. Government-Wide Merit Promotion vacancies may only accept applications from a limited audience, pay careful attention to the Who May Apply and the Hiring Paths information. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

When addressing the specialized experience statement, applicants must present evidence of the experience in their resume. If the specialized experience statement is repeated, in the applicant's resume, Human Resources will deem the applicant as ineligible.

BASIS OF RATING:

DOJ's Merit Promotion Procedures will be used to evaluate candidates.

Your qualifications will be evaluated on the following competencies (knowledge, skills, and other characteristics):

* Attention to Detail

* Customer Service

* Database Management Systems

Career Transition Programs (CTAP or ICTAP): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position, you must:

* Meet CTAP or ICTAP eligibility criteria;

* Be rated well-qualified for the position with a score of 85 or above based on the competencies listed above; and

* Submit the appropriate documentation to support your CTAP or ICTAP eligibility.

* Benefits

Help

Review our benefits

* Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

Documentation requirements may vary from applicant to applicant based on your eligibility claims.

It is your responsibility to carefully review the list of document descriptions below, to see which documents are required for your application.

ALL APPLICANTS: You must submit a detailed resume containing the following pieces of information for each job entry listed in your employment history:

* Contact Information: Name, address, phone number, and email,

* Official position title;

* Employer name and contact information;

* Start and end dates (including month and year);

* A detailed list of duties & accomplishments,

* Your grade/step achieved; and

* The number of hours worked per week (or indicate full-time).

If you are a current or former Federal employee:

* You must submit your most recent SF-50 (Notification of Personnel Action) or equivalent agency form. Do not submit an award SF-50, these do not contain sufficient information about your appointment

* Your SF-50 should list the full position title, series, grade and step, organization, duty location, service computation date, effective date, and your service type and tenure status.

* Submit a copy of your most recent performance evaluation or appraisal, signed, showing your final rating. If a performance appraisal is not available submit a statement explaining why one is not available.

* See USAJOBS Current & Former Employees for more information.

If you are a Veteran or a qualifying parent or spouse:

* Submit all DD-214 (Certificate of Release or Discharge from Active Duty, Member-4 Copy) forms.

* If you are a Veteran with a service-connected disability rating you will need to submit the SF-15 (Application for 10-point Veterans Preference) and a copy of your VA Letter stating your disability rating.

* If you are the qualifying parent or spouse of a disabled, deceased, or deployed Veteran, and are seeking a derived preference eligibility, you must submit appropriate supporting documentation such as the Veterans DD-214, SF-15, VA Letter.

* For more information on each type of Veterans Preference, and the documentation required for each, see FedsHireVets.

If you are a person with a disability, claiming eligibility under Schedule A:

* You must submit proof of a disability documentation ( Proof of a disability is a letter stating that you have an intellectual disability, severe physical disability or psychiatric disability).

* You must get this letter from your doctor, a licensed medical professional, a licensed vocational rehabilitation specialist, or any Federal, state, or local agency that issues or provides disability benefits.

* For more information about Schedule A and verification requirements, please see OPM's Schedule A site.

If you are a displaced Federal employee claiming eligibility under CTAP or ICTAP:

* You must submit your separation notice or agency RIF letter from your agency.

* If you have not yet been separated, you can provide the letter of intent to separate you from the agency because of reduction-in-force.

* See USAJOBS' Career Transition Programs for more information.

USAJOBS - What documents might I need to provide?

* How to Apply

To apply for this position, you must complete the online application questionnaire and submit your supporting documentation. Your complete application package must be submitted by 11:59 PM (EST) on 12/26/2024 to receive consideration.

Please note that if the vacancy has an application limit, it will be listed at the top of the announcement by USAJOBS, and the closing date may be sooner than listed here.

If you would like to preview the assessment questionnaire, please see:

* Click Apply Online to get started.

* If you're not logged in to your USAJOBS account, you will need to login. If you don't have an account, please create one.

* You will be prompted to select one of your stored (or uploaded) resumes, and any supporting documents you have uploaded to USAJOBS. If you have not uploaded these documents, you can do so later before submitting your application.

* After acknowledging you have reviewed your application package, you will be asked to submit your demographic information (if you have provided this in your profile). Submission is optional and anonymous.

* You'll be asked to confirm your choices and certify the accuracy of your information before you're able to continue to the Application Manager system. Until you see the blue border and DOJ logo, you are still on USAJOBS. You'll see a folder animation just before you leave USAJOBS.

* Once you reach DOJ's Application Manager system, you'll be asked to verify the information you transmitted from USAJOBS. You will then respond to the application assessment questionnaires and indicate your eligibility options.

* After responding to the questionnaires, you will have the opportunity to attach the documents you brought over from USAJOBS *OR* upload documents directly from your computer or device.

* If you opt to upload a document directly, click the Upload button and select the document on your device, then wait for the upload to finish. Repeat as needed. Documents must be less than 3 MB each and should be in a compatible file format.

* Once all your documents are uploaded, you must assign the uploads to the appropriate document category. You may attach more than one document to each category. Click the drop-down menu for a document category, and select one of the available options in the menu. The document will be listed under this category. You can click the drop-down again to add other documents, as needed. You can have up to 15 document assignments.

* Once you've uploaded and assigned all your documents to an appropriate document type, you can proceed to the final verification step, and click Submit.

* If you have correctly submitted your application, you will receive an automated e-mail notification within 30-60 minutes. Be sure to review the announcement fully to make sure that your application contains everything that is required.

If you need help with the application process, please see the USAJOBS Help Site (for everything on the USAJOBS-side), or the Application Manager Help Site (for everything on the DOJ-side).

Regrettably, the Department of Justice cannot assist you with USAJOBS account issues. If you contact us for assistance and the problem is related to your USAJOBS account, we will have to direct you to USAJOBS to remedy the issue.

REASONABLE ACCOMMODATIONS:

If you are unable to apply online due to a disability or overseas deployment, you must request an alternative application, which is available from the Human Resources Office. Please contact Weston Sperbeck at ...@usdoj.gov or 202-###-#### to discuss your situation. Accommodations are reviewed on a case-by-case basis. Indicate that you're asking for a reasonable accommodation in your e-mail so the HR Specialist knows how to direct you.

Agency contact information

Weston Sperbeck

Email ...@usdoj.gov

Address National Security Division

2 Constitution Square

145 N Street NE

Room 9W.300

Washington, DC 20530

Learn more about this agency

Next steps

You will receive e-mail notifications as your application status is updated by DOJ. However, you can also see your application status any time by logging in to your USAJOBS account and looking on the Applications page. Click the position title to expand the display for each application in the list. Click here to learn more about checking your application status, or see what each application status means.

We strive to extend a final offer of employment within 90 days from the close of this announcement. Delays do sometimes occur for reasons beyond our control. Additional selections may be made from this announcement if openings in other offices occur within 90 days, candidates who are referred to the hiring office, may be referred to other hiring offices in this scenario.

Additional selections may be made from this announcement, for up to 90 days, if openings occur in other offices serviced by Justice Management Division.

* Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

* Criminal history inquiries

* Equal Employment Opportunity (EEO) Policy

* Financial suitability

* New employee probationary period

* Privacy Act

* Reasonable accommodation policy

* Selective Service

* Signature and false statements

* Social security number request

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Required Documents