Location: all cities,SC, USA
Job Responsibilities
Under limited supervision, assist the Inventory Control and Records Manager with the fiscal oversight of capital and low value assets, management of fixed asset equipment schedules, coordination and transport of agency records to the DPS Records Center, and the disposition of records according to the applicable retention schedule. Provides support of the administrative and fiscal activities associated with the Office of Financial Services.
Assists in managing the agency's assets and equipment program in SCEIS. Creates asset shells in SCEIS for all assets procured, donated, transferred, found, and recovered within the agency to include assigning agency equipment number decals to the created asset shells. Creates and issues DPS Property Receipt Forms for equipment that meets the State's and agency's asset criteria.
Responsible for scheduling, coordinating, and retrieving inactive records from departmental sections within the agency and delivers them to the DPS Record Center. Receives, catalogs, labels, stores, retrieves, and inventories archival records within the DPS Records Center. Assists in the disposition and destruction of records in accordance with their records series, retention schedules, and applicable State policies and procedures.
Assists in coordinating and scheduling the agency's annual equipment inventory, distributing the annual inventory listings to agency and non-agency custodians, and reconciling the custodians' completed inventory listing of assets.
Provides fiscal support to the Office of Financial Services. Functions as the primary recipient of cash and checks for the agency. Balances and reconciles receipts before submission to the Revenue Accounting Department. Orders supplies and equipment utilizing the procurement card.
Maintains original retention schedules. Reviews the adoption, revocation, or modification of retention schedules and submits to the Inventory Control and Records Manager for approval. Submits requests to establish specific retention schedules for the agency to State Archives for approval.
Maintains and updates the inventory log spreadsheet. Provides reports and detailed data as required by management.
Performs other duties as assigned.
Minimum and Additional Requirements
State Minimum Requirements: - A high school diploma and relevant experience in related area of employment or a bachelor's degree may be substituted for the required work experience.
Additional Requirements:
* Must be able to plan, organize, coordinate and schedule work assignments.
* Knowledge of inventory control practices, government records management regulations, and warehouse safety procedures.
* Ability to communicate effectively in order to establish and maintain good working relationships with all divisions within the agency.
* Must have strong attention to detail along with dedication to accuracy and accountability.
* Must be able to work independently with general supervision.
* Must be able to use judgement and initiative to complete assigned tasks.
* Must be able to set priorities and adapt with short notice.
* Must be able to lift 45 lbs. and have a valid SC drivers license. This position may require travel statewide and may require overnight travel
Additional Comments
The South Carolina Department of Public Safety is committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin. The department prohibits discrimination based on race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin.