Salary : $33,592.00 - $42,341.00 Annually Location : Chapel Hill, NC Job Type: Part Time Job Number: T24/24-01865 Department: Governance Services Opening Date: 10/11/2024 Closing Date: 11/8/2024 11:59 PM Eastern SummarySUMMARY: The Governance Services Department seeks a part time records assistant who is experienced in North Carolina public records laws, policies, procedures, and best practices. This position is responsible for working with Town staff on fulfilling public record requests, preparing records inventory, and digitization or disposition projects. Employees in this position are required to use an array of methods to assist in the development and education of regulations, standards, and procedures relating to records management. The responsibilities include but are not limited to assisting with training of Town staff on disposition, retention, and inventory expectations; outlining and documenting procedures; making material accessible to the public; and investigating new technology. This is a paid position (starting at $16.15/hr, with benefits) and will primarily work out of Town Hall (405 MLK Jr. Blvd., Chapel Hill NC 27514). Parking is free. Essential FunctionsESSENTIAL FUNCTIONS:
- Provide advice and make recommendations regarding cross-referencing, easy retrieval, authorized personnel access, separation of temporary and permanent documents.
- Identify confidential, exempt, and sensitive information to coordinate applicable redactions.
- Assists the public in obtaining copies of town records and other public documents.
- Monitor and maintain compliance with laws and regulations related to public records.
- Work with departments to dispose of records per disposition schedule
- Work with departments to digitize records per the records management and imaging policy and procedures.
- Perform other duties as required.
Minimum QualificationsMINIMUM QUALIFICATIONS: The ideal candidate should have two or more of the following qualifications:
Currently enrolled in or recently completed a undergraduate or graduate Information and Library Science program Proficiency in Office 365 General knowledge of North Carolina Records law KNOWLEDGE OF:
- Principles and practices for managing public records
- NC records laws
- Principles and practices of effective customer service
- Principles, practices, and trends in office management
- Software systems with digital imaging/document management
- Familiar with local government functions
- Familiar with Open Data
ABILITY TO:
- Assist with training both groups and individuals; assist people with document management processes
- Manage projects from start to finish
- Effectively manage multiple projects with deadlines
- Gain and apply knowledge of related standards, processes, policies, and procedures
- Learn and implement new systems
- Work with MS office, email, database applications and reporting tools
- Demonstrate excellent communication (verbal, written, electronic) interpersonal, diplomatic, analytical, and organizational skills
- Think logically and work with minimal supervision
- Plan, organize and present information in a clear and logical format
- Organize and prioritize assigned tasks
- Understand and complete complex verbal and written instructions
- Establish and maintain effective working relationships as required by job responsibilities
EXPERIENCE: One year of experience in records management, IT application administration, or any related field. LICENSE/CERTIFICATION: A valid NC driver's license and the availability of private transportation, or the ability to provide transportation between job sites. OTHER NECESSARY REQUIREMENTS: The work schedule is 20 hours per week, during normal business hours. PHYSICAL DEMANDS The work is performed sitting, standing, walking, squatting, reaching, and bending. The employee uses equipment requiring a high degree of dexterity. May require lifting 10-15 pounds. WORK ENVIRONMENT The work is typically performed in an office environment. Supplemental Information The position must conform to the Town's Safe Driving and Accident Policy and procedures. The Town of Chapel Hill offers comprehensive and competitive benefits to regular full time and part time employees. Health Insurance Health insurance is effective the first day of employment. The town will provide full-time employees group medical insurance including family coverage. Employees and the town will share equally in the additional cost of the base plan for dependent coverage if employees desire to purchase such coverage for family members. Retirement Health Savings Plan Employees hired after June 30, 2010, in a regular full-time or regular part- time position are required to participate in the Retirement Health Savings Plan. Contributions are taken on a pre-tax basis. The current contribution amount is 1%. Dental Insurance Dental insurance is optional and is paid for by the employee. Coverage for eligible dependents is also available. Paid Time Off
- Vacation/Annual Leave: Employees in regular full or part time positions earn between 12 and 26 days per year depending upon length of Town service.
- Sick Leave: Employees in full or part time regular positions earn 12 days per year.
- Paid Parental Leave: Eligible employees receive 6 weeks of Paid Parental Leave after birth or placement of a child in the home for adoption or foster care. This leave does not come from Employee's leave bank.
- Paid Holidays: There are 12 official Town holidays. Employees in full or part time regular positions are eligible for paid holiday time.
- Personal Leave: All employees in full or part time regular positions are granted 3 days of personal leave per year. This leave is non-cumulative
Local Government Retirement System All employees in regular full or part time position are required to contribute to the retirement system. Contributions are taken on a pre-tax basis. The current contribution amount is 6%. Supplemental Retirement Plans
- NC 401(k)-The Town makes a contribution of 5% to the 401(k) for all regular full and part time employees. There is no employee match required. Employees have the option of making contributions on a pre or post tax basis. The plan is administered by Prudential.
- 457 Deferred Compensation Plan-Town of Chapel Hill employees have the option of making contributions to a 457. The Town does not make contributions to this plan. The plan is administered by ICMA.
Disability Insurance
- Town Provided: The Town provides both short term and long term disability insurance to all regular full or part time employees. The plan will pay up to 50% of the employee's base income for non-job related injuries.
- Voluntary Short Term Disability: Employees have the option of purchasing supplemental disability insurance. This plan will pay employees a maximum of 25% of their base weekly earnings up to $400.
Life Insurance The Town provides full and part time regular employees with an individual term life insurance policy. Employees have the option of purchasing additional life insurance for a small fee. Dependent life insurance is also available. Direct Deposit All employees hired after July 1, 2007 are required to have direct deposit. Other Benefits
- Credit Union: Employees of the Town of Chapel Hill are eligible to open accounts at the Local Government Federal Credit Union.
- Parking is provided free of charge at or near worksites
- Annual longevity payment beginning with the 5th year of full or part time regular employment
- Tuition assistance is available upon completion of the initial probationary period
- Town has a Housing Assistance Program that assists employees secure housing in Town see the following