Records Center Warehouse Manager
: Job Details :

Records Center Warehouse Manager

Job ID: 10001533

Location: Fairfax, VA

Job Type: Part-Time / Hourly Wage

Opening on: August 7, 2024

Pay: $25/hour

Department: Library

Classification: GMU Worker

Workplace Type: On Site Required

NOTE: Due to warehouse environment (no air conditioning/heat), morning hours, starting at 7am, are highly encouraged between May through September.

About the Department:

The University Records Management program assists all university offices across every campus worldwide with the implementation of their records processes. University Records Management actively supports the goals and objectives of the University by offering online training, consultations, and records evaluations to assist faculty and staff in this compliance work. URM staff provide excellent service to the campus community through education, the application of best practices for records management, and secure services to ensure the proper retention and disposition of public records in accordance with Virginia state laws, federal policies, and guidelines.

About the Position:

This position performs specialized and complex duties managing the URM warehouse center (a shared space within the larger GMU Facilities Warehouse) to support the University Records Management program. The position interacts with the large and diverse university community (faculty, administrators, legal counsel, and staff) and ensures the professionalism of the URM program by following clear protocols and expectations for staff interacting with university community members. Responsibilities include mastery and daily use of the URM records database system and managing the tracking and reviewing of inventory, as well as the pick-up and delivery of boxes to offices across the Fairfax campus. Assists the University Records Officer with special projects.

Responsibilities:

• Supervise the daily management of the University Records Center, with an inventory of roughly 14,000 cubic feet of temporary University records, including receiving and processing incoming shipments and records transfers.
• Supervise the processes and reviews procedures for delivery of records into storage and retrieval of records for the University administration, University Counsel, and academic offices.
• Responsible for timely response to inquiries and requests from University Records Management staff.
• Review and reconcile the database inventory of records regularly, including arranging for secure records destruction.
• Oversee the physical condition of the records and the Records Center, resolving facility and/or safety issues independently.
• Evaluate boxes and pallets for possible damage and resolve issues as needed.
• Maintain a cost-effective, timely, and orderly University Records Center.
• Preserve a safe and clean work environment by keeping shelves, pallet area, and workstations neat.
• Maintain extremely accurate records.
• Facilitate records management work within the warehouse.
• Retrieve and drop off boxes to GMU departments and units on the Fairfax campus.
• Prepare pallets for monthly shreds and consolidate long-term records onto pallets for remediation and off-site storage.
• Process transfer of records to the University Records Center for shredding and storage.

Required Qualifications:

• High School Diploma

Preferred Qualifications:

• Bachelor's degree
• Well-developed supervisory and managerial skills
• Familiarity with Virginia Public Records Act and associated records retention scheduled by the Library of Virginia
• Experience working in a warehouse environment and/or records center

Instructions to Applicants:

For full consideration, applicants must apply for Records Center Warehouse Manager at Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent and Resume for review.

Schedule: 20 Hours per week

Posting Open Date: August 7, 2024

For Full Consideration, Apply by: August 22, 2024

Open Until Filled: Yes