Records Clerk
: Job Details :

Position Type: Police Civilians/Records ClerkDate Posted: 11/13/2024Location: Police DepartmentTown of Vernon Department: Police Job Title: Police Records Clerk Union: Police Civilians - contract can be viewed online: Hourly Rate: $24.80 - 35/week 8:00 am - 4:00 pm General Statement of Duties: Performs general and administrative work in a confidential and responsible level for the Vernon Police Department. Supervision Received: Receives supervision from the Police Records Supervisor, Desk Sergeant, or other assigned Police Officer. Supervision Exercised: None. May assist with the training of new employees. Essential Job Functions: Regular and punctual attendance; performs general clerical assignments in the functional areas of payroll, attendance reporting, criminal and motor vehicle accident records, and related administrative records; prepares weekly payroll for police personnel; performs mathematical computations as required: enters data into criminal history files from complaint cards and other information; enters data, retrieves and organizes information from criminal history files for transmittal to court or other law enforcement agencies; provides criminal, accident and other information to authorized persons, including attorneys, insurance agencies and the public in conformance with State Statues and established policies and procedures; types letters and reports from rough draft; issues permits and receives fees; performs clerical work such as posting, filing, tabulating, checking calculating, or completing forms; may code and verify material for entry into automated record systems or paper files; provides records information and walk-in service to the public; conducts research and prepares reports of records data; performs other duties as required; observes strict confidentiality in maintaining, restricted information, files and records. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools or controls; and reach with hands and arms. Hand-eye coordination necessary in order to operate the computer and various office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee must occasionally lift and/or move up to 40 pounds. Work Environment: The work characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to concentrate on fine detail with constant interruption, attend to task for 45 - 60 minutes at a time, remember multiple assignments given over long periods of time and understand the theories behind several related concepts. May be exposed to dust, fluctuation in inside temperature and electro-magnetic radiation as in computer screen. The noise level in the work environment is usually quiet. Some stress involved in public contact. MINIMUM QUALIFICATIONS Knowledge, Skills and Abilities Required: Knowledge and ability to use sophisticated law enforcement records management software and other computer programs with accuracy; ability to compose routine correspondence and reports; ability to collect and organize information as required; ability to type with speed and precision; ability to learn the rules, regulations and activities of the assigned unit; ability to accurately process paperwork, maintain the filing system and to keep accurate records; ability to maintain strict confidentiality; ability to deal effectively and courteously with the public; ability to establish and maintain effective working relationships with co-workers, staff and outside agencies; working knowledge of Connecticut General Statues as well as Town and Department Polices; the ability to provide information in a clear and concise manner; thoroughness and dependability in performing assignments; working knowledge of State of Connecticut records retention requirements. Experience & Training: Graduation from high school or GED and at least two (2) years of responsible secretarial or office administrative work, or any equivalent combination of education and experience. This position requires a criminal background check. This job description is not intended to be a complete statement of all duties and responsibilities that comprise this position. EOE/AA/M/F Adopted: 12/18/2012