Salary: $31,809.00 - $46,123.00 AnnuallyLocation : Osage Beach, MOJob Type: Full TimeJob Number: 2024.34Department: PoliceDivision: Law EnforcementOpening Date: 12/05/2024Description Summary GeneralThe Records Clerk is responsible for the maintenance and care of police records in accordance with federal and state laws. They assist with correspondence, filing, typing, and use of computers in the performance of duties and assist the public. This position consistently answers incoming calls, copies documents, and processes confidential material.Supervision ReceivedThe Record Clerk is responsible to and held accountable by the Chief of Police and Administrative Lieutenant.Supervision ExercisedNot Applicable. Expectation of Job Duties Examples of Essential DutiesThe following examples are meant to be illustrative only and are not intended to be all-inclusive:
- The following examples are meant to be illustrative only and are not intended to be all-inclusive: Establishes and maintains department case report files
- Utilize records management systems to fullest maintaining, reports, stats, etc.
- Obtains and records statistical data of criminal, traffic and officer activities
- Maintains and updates MOTIS (Missouri Traffic Information System) computer for monthly reports to the state
- Files records
- Photocopies and distributes reports to the proper Courts, Juvenile Offices, Prosecuting Attorney's Offices, other law enforcement agencies and utility companies
- Photocopies and distributes, within the boundaries of the Missouri Sunshine Law, reports to citizens, insurance companies, and attorney's offices.
- Accept payments for requested reports, issues payment receipts, logs requests/payments in journal and prepares payments for deposit
- Monitors lobby during working hours and assist citizens that have walk-in requests
- Answers phones and acts as a receptionist for the Police Department
- Enters other records data into the computer system
- Assists with tours of the building
- Ensures compliance with required records retention policies
- Performs other duties as directed
Job Requirements Knowledge, Skills, and Abilities
- Knowledge of modern computer applications and basic computer skills
- Ability to utilize computerized records systems
- Knowledge of federal and state laws pertaining to maintenance of police records
- Must be familiar with UCR, MIBRS/NIBRS guidelines and reporting requirements
- Must be able to perform routine duties without supervision
- Ability to interact with the public in a tactful and courteous manner
- Must act in a professional and responsible manner
- Knowledge of English grammar, spelling and mathematics
- Ability to prepare effective correspondence on routine matters
- Must have proficient oral and written communications skills
- Knowledge of modern office equipment, practices and procedures
- Ability to handle multi-tasking and fast paced conditions
Minimum Qualifications
- Must have a high school diploma or GED equivalent, college education preferred
- Considerable experience in the clerical/secretarial field.
- Working knowledge of Microsoft Word and Excel
- Utilize records management systems to their fullest within six months of employment.
- Type at least 40 wpm.
- No arrests/convictions for any felony crimes or crimes involving moral turpitude.
or
- Any combination of education, training, and/or experience which would qualify for the position as determined by the Police Chief and Administrative Lieutenant.