As an Information Governance Data Specialist, you will work in a dynamic, collaborative environment, maintaining the integrity of our records management application (RMA) while playing a pivotal role in managing both physical and electronic records for preservation and disposition. If you are passionate about data integrity and eager to make an impact, we encourage you to apply.
- Serves as the go-to authority on iManage Records Manager (IRM) and the liaison between IT and Records-IG departments on its use;
- Enhances data clarity to streamline the recall and disposition of records, transforming user feedback into actionable improvements for RMA performance;
- Provides training and technical support to the Records Operations team, ensuring they have the tools they need to succeed;
- Drives data integrity by regularly reviewing and updating RMA data, ensuring it remains accurate and comprehensive. Performs research, processes updates, and executes data clean-up tasks with precision;
- Evaluates legacy data in systems outside IRM and plans for migration into the RMA;
- Communicates effectively with attorneys and professional staff at all levels;
- Tracks legal holds in iManage Records Manager;
- Develops and implements Firm-wide standard processes for RMA data, adhering to industry best practices and evolving standards;
- Tracks and implements enhancements to the RMA, evaluates new software and integrations, and recommends changes to elevate our information governance practices;
- Extracts data to prepare spreadsheets, reports, and presentations; and
- Performs other duties, as needed.
- Bachelor's degree in Information Management, Library Science, Legal Studies, or related field; advanced degree or professional certifications (e.g., IGP, CIP, CRM, CIPP) is a plus;
- Minimum of 7-10 years of relevant work experience in records management, information governance, compliance, or related field, preferably in a legal environment;
- At least 5 years experience in an information governance or data integrity role, with demonstrated progression in responsibility;
- Deep understanding of information governance principles, practices, and standards, including records management, data privacy, and data security considerations unique to law firms;
- High level expertise in using information governance tools and technologies, with experience in iManage Records Manager (IRM) and iManage Work preferred;
- Experience developing, documenting and, implementing procedures to support information governance policies and guidelines;
- Experience and aptitude with manipulating programs and databases with proven ability to maintain a large quantity of data;
- Strong project management skills, with the ability to lead cross-functional teams and drive initiatives to completion;
- Excellent analytical, problem-solving, and decision-making abilities, with a focus on practical solutions;
- Effective communication and interpersonal skills, with the ability to effectively collaborate with legal professionals and stakeholders at all levels of the firm;
- Ability to work independently and manage multiple tasks simultaneously in a fast-paced environment;
- Ability to collaborate closely with co-workers;
- Strong attention to detail; and
- Ability to work additional hours, as needed.
This position is located in our New York office, and currently has a hybrid work schedule, but that is subject to change. The estimated salary range for this position is $90,000 to $110,000. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.