Thank you for your interest in employment with the Clay County Clerk of Court and Comptroller (FL). We strive daily to perform our duties at a high level for the citizens of our community. We established the following essential expectations of performance for each of our employees.Essential Expectations of PerformanceVision - To be the most trustworthy, efficient, accountable and helpful Clerk of Court and Comptroller's Office in the State of Florida. We recognize that our dedication to excellence depends on creativity and innovation. We do not accept the status quo but instead strive for ways to improve processes and best practices. We value flexibility, feedback and the ability to adapt.Service Excellence - Model behaviors that promote a peaceful, productive work environment. Demonstrate teamwork through eagerness to assist with difficult tasks. Be committed to customer satisfaction through timely, accurate communication. Listen attentively, solicit feedback and respect the opinions of others.Engagement - Be motivated to contribute to the success of our organization. Exhibit positive commitment to actions that further our mission, vision and core values. Engagement is evident through productivity, dependability and showing initiative to seek out new responsibilities, act on opportunities and problem solving. Shows a sense of purpose in fulfilling day-to-day responsibilities.Respectful / Ethical Conduct - Consistently serves the public and co-workers respectfully, promptly and competently with the highest sense of honesty and integrity, not compromising the truth. Treats fellow Clerks, customers, partners and suppliers with mutual respect and sensitivity, recognizing the importance of diversity. We respect all individuals and value their contributions.Education and Training - Through personal and professional growth, we develop and maintain the essential knowledge and skills to perform our duties to the best of our abilities, keeping knowledge and skills up-to-date, and turning mistakes into learning opportunities.GENERAL DESCRIPTION OF DUTIESThe essential functions of the position within the organization is to support the Clay County Clerk of the Circuit Court and Comptroller's mission as guardians of public records and assets. This position is responsible for the overall management and maintenance of the Clerk's records management program in accordance with Florida Statutes, Regulations and Rules of Judicial Administration. This position represents the Clerk's as the agency Records Management Liaison Officer (RMLO) with the State Archives and Records Management Offices within the Florida Department of State. This role comes with significant daily autonomy, so it's essential that you are both trustworthy and proactive.
Lead on Clerk's Records Modernization Project; Collaborating with IT staff to develop, improve and manage electronic records management systems and best practices, and playing a critical role in their implementation; Maintaining, analyzing, and managing traditional records management systems including classification, retention, storage, archiving, retrieval and destruction, in accordance with all federal and state requirements and best management practices; Acting as the Clerk' RMLO with the State Archives and Records Management Offices within the Florida Department of State, including preparing all required reports; Developing and interpreting policies and procedures related to traditional and electronic records management and public records compliance; Making recommendations to senior management for the purchase of, or upgrade to, traditional or electronic records management equipment and software; Exercising professional judgment and initiative in solving problems; Staying current in knowledge of all laws and best management practices affecting the public sector records management and public records functions by reading periodicals, maintaining certifications, continuing professional education and attending seminars and conferences; and Coordinating and managing the Clerk's Public Records function, including but not limited to: Receiving public records requests. Calendaring responses. Coordinating with Clerk's departments to compile records. Reviewing responsive documents and redacting exempt/confidential information with advice from the Chief Information Officer or Clerk's attorney, as necessary. Preparing cost estimates. Tracking public records requests. Responding to public records requests and otherwise ensuring compliance with Public Records laws.EDUCATION AND/OR EXPERIENCEEducation:Bachelor's degree in business administration, management, public administration, computer science or information technology, records systems management or related field.Experience:Five (5) years of progressively responsible experience in traditional and electronic records management, or an equivalent combination of training, education and experience, is required. Experience at the manager-level is preferred.An equivalent combination of education, training and experience may be substituted at the Clerk's discretion.Licenses/Certificates:
- Current Certified Records Management (CRM) certification issued through FRMA, ARMA and/or AIM is required (or the ability to become certified within a year of starting employment).
- A valid Florida Driver's License or Florida Identification is required for the hiring process.
Criminal Background ChecksAll employees of the Clerk's office are required to have their fingerprints scanned as part of the hiring process so that a criminal background check can be performed. All employment shall remain probationary at least until the background is cleared. Because it is necessary for all Clerk's office employees to be bonded, any criminal background check results that reveal a finding of guilt by a court or jury, an admission of guilt or no contest in any criminal matter regardless of adjudication may result in termination even after probationary time is completed. Employment with the Clerk's office is a statutorily appointed position and serves at the will and pleasure of the elected Clerk of Court.