Location: Gainesville,FL, USA
Graduation from high school or equivalent, and one year general office/clerical and/or customer service experience; or any equivalent combination of related training and experience. College course work will substitute for experience on a year for year basis. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.
FCIC Certification must be obtained within 6 months of hire date.
Will be required to work 5am to 9am, weekends and/or occasionally on Holidays.
SKILLS TESTING REQUIRED
This position requires a passing score on the following three County's skills assessment tests: Typing Test - 35 correct wpm, Microsoft Excel, and Microsoft Word with a minimum score of moderate knowledge.
The assessment tests can be taken in person or online/remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida at (352) ###-#### or email ...@careersourcencfl.com or ...@careersourcencfl.com to arrange testing.
Passing scores must be received by the Human Resources Office via email at ...@alachuacounty.us no later than five business days after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid for a period of 2 years from the date of testing.
Must successfully obtain the FDLE Criminal Justice Information System (CJIS) Certification within 6 months of date of hire or upon assignment which requires access to the Florida Crime Information Center (FCIC)/National Crime Information Center (NCIC). Certification must be maintained as a condition of employment; re-certification required every two years. This is Level One and Level Two Limited Access FDLE certification.
Successful completion of all applicable background checks pre-hire and ongoing are required.
This is advanced technical clerical/record processing work in the Department of Court Services.
An employee assigned to this classification performs a variety of complex clerical/record processing tasks associated with Intake, Probation and First Appearance of criminal offenders. The employee is expected to make decisions independently in accordance with established departmental policies and procedures. Supervisor reviews all non-routine decisions.
Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained.
ESSENTIAL JOB FUNCTIONS
This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.
Exudes a positive customer service focus.
Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.
May be required to work variable hours and weekends.
Prepares office/departmental paperwork and correspondence such as legal court documents, violation reports, arrest warrants and affidavits, other related material using a personal computer, typewriter and other office equipment.
Assists in compiling and verifying statistical data and other information for reports.
Assists in the compilation of materials for orientation.
Schedules orientation sessions.
Operates computer system to obtain criminal records of clients.
Orders office supplies.
Maintains existing filing systems and classifies and codes material for filing; locates and retrieves files and material.
Performs personal computer data input as required.
Prepares office/departmental materials for storage.
May maintain calendar for supervisor and other office staff; schedules meetings.
Performs routine bookkeeping and record keeping functions; assists with bi-weekly payroll preparation.
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of proper business English, spelling and arithmetic.
Knowledge of PBX and/or switchboard systems.
Knowledge of the capabilities of a word processing system.
Knowledge of bookkeeping systems and procedures.
Knowledge of proper office practices, procedures and equipment.
Some knowledge of FDLE standards.
Skill in typing/word processing accurately from drafts and/or copies at the required rate of speed.
Skill in dealing tactfully and courteously with callers and visitors.
Ability to acquire knowledge of the laws, rules and regulations relative to judicial systems
Ability to perform daily work involving written or computerized data and to make entries rapidly and accurately.
Ability to understand and follow simple oral and written instructions.
Ability to establish and maintain effective working relationships with other County employees and the general public.
Ability to work independently.
Ability to learn assigned tasks readily and adhere to prescribed routines.
Ability to learn the functions and locations of other County departments.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; talk or hear and use hands to finger, handle or feel. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; and/or walk;. The employee is occasionally required to reach and be mobile.
The employee must occasionally lift and/or move up to 10 pounds in the process of reviewing and/or filing reports. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
The employee must frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.