Recruiting Admin Assistant - Part Time, Year Round, 1PM - 6PM
: Job Details :

BASIC FUNCTIONS AND RESPONSIBILITIES:Act as a first point of contact for staff members, with helpfulness and patience. Be a solution maker who excels at delivering face-to-face hospitable service and resolving issues. Coordination of daily mail, detailed documents, and travel information. Must be culturally adaptable and dedicated to serving a diverse community. ESSENTIAL JOB FUNCTIONS:

• Greet and treat each customer graciously and with a helpful and courteous attitude at all time.
• Maintain confidentiality and use discretion and proper judgment in all matters, at all times.
• Maintain and ensure compliance with applicable equal employment opportunity (EEO) and related employment laws and regulations.
• Support coordination of staff services; organizing trips (shopping, medical appointments, cultural, flight arrival/departure, transportation needs, etc.)
• Greet new staff and assist with dormitory check-ins at various hours as needed.
• Sort and distribute mail to resident employees.
• Assist manager with applicant tracking and preparing job offers daily.
• Maintain records and assist manager as needed.
• Communicate with hiring managers regarding the support of their searches for talented staff.
• Arrange meeting locations, travel, and/or accommodations for applicants and manager when necessary.

• Demonstrate organizational skills, proofreading skills, and produce well-written, error-free copies.

• Demonstrate proficiency with Windows-based operating systems and use software including MS Word, MS Excel, MS Outlook, Zoom. Familiarity with ADP is a plus.
• Monitor status of confidential background checks as requested.
• Coordinate reference checks on all prospective employees as needed.
• Communicate effectively with applicants on phone via email.
• Support Mohonk on-site Job Fairs.
• Travel to assist with picking up and dropping off employees at airports, as well as escorting employees on bus off-property excursions.
• Maintain a flexible work schedule including days/nights, weekdays/weekends, holidays, and during peak periods of business. Evenings a must.
• Provide coverage and assistance with any of the other positions that are part of the Human Resources Division, as requested by the Director of Human Resources.
• Work in office setting subject to continuous interruptions and background noises.
• Copy, scan, fax, or email documents to/for managers or outside agent, as requested.

• Maintain personnel files accurately and in timely fashion.
• Maintain filing cabinets in terms of access and organization.

• Assist with special projects, clerical and administrative tasks within the Human Resources Office.

• Work extended periods of time viewing a computer video monitor and/ or operating a keyboard.

• Work under stress from contact with public, demanding deadlines and changing priorities and conditions.
• Works productively and efficiently with or without supervision when performing routine tasks.
• Perform basic mathematical skills including addition, subtraction, multiplication, division and perform and record cash/credit transactions accurately.
• Listen well, communicate effectively and establish effective working relationships with other staff, management, vendors and guests that have a variety of educational backgrounds and values.
• Speak, read and write the English language and communicate in a clear and congenial manner, with our guests, visitors and employees. Hear verbal instructions, directions and warnings.
• Reach and grasp with hands and arms, bend, kneel, stoop, twist and flex arms, walk up and down stairs/inclines, stand, climb up/down ladders or stand for up to 5 hours at a time.
• See close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
• Lift up to 40 pounds from ground level to waist and carry a distance of up to 25 feet with/ without assistance.

• File letters, correspondences, reports, etc. in file cabinet drawers ranging from 1' to 7' from the floor.

• Adhere to Mohonk Mountain House's Dress and Grooming Standards; presenting a neat, clean and well-groomed appearance and maintaining a positive, professional image to our customers.
• Learn and successfully demonstrate the Mohonk Mountain House Service Steps with Service Strategies with guests and staff.
• Learn and retain knowledge of historical facts and information about Mohonk Mountain House.
• Participate in employee special events, parties, as requested.

QUALIFICATIONS:

• Valid Driver's License and at least 21 years of age, or 20 years of age with at least two years of licensed driving experience.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.