Recruitment Coordinator (HR Tech)
: Job Details :

Recruitment Coordinator (HR Tech)Recruitment Coordinator (HR Tech)Apply remote type Hybrid Available (OR, WA) locations Portland, OR time type Full time posted on Posted 3 Days Ago job requisition id R-16434Current employees: Please apply through the employee portal to be considered for this opportunity.Pay Range: $27.95 - $39.13 HourlyDepartment: Department of Community Justice (DCJ)Job Type: Regular Non-RepresentedExemption Status: United States of America (Non-Exempt)Closing Date (Open Until Filled if No Date Specified): December 18, 2024The Opportunity:THIS WORK MATTERS! Do you thrive in a fast-paced office supporting a human resources team? Are you detail oriented and excel with documentation and compliance? Are you energized by unpredictable days and process improvements? Are you open to learning and growing in a community justice organization? If you answered yes to these questions, then this could be a great opportunity for you!The Recruitment Coordinator will provide confidential and technical assistance to the Department of Community Justice (DCJ) HR recruiters, applicants, managers and employees in the daily procedural and administrative functions of recruitments; to research, compile, and summarize data; to initiate and prepare personnel actions; to answer and/or refer questions and inquiries; with duties to include recruitment administrative support, communication triage, reporting, data tracking, outreach support and special projects as assigned.Essential Functions for the Recruitment Coordinator:Recruitment CoordinationAssist with scheduling and preparing interview packets for interview panels.Track recruiting timelines and metrics.Post recruitment advertising on various diversity and job board websites as needed.Respond to questions from managers, supervisors, employees, and candidates about recruitment processes, labor contract and Personnel Rules requirements, career development, Workday questions and processes, resume development, etc.Respond to commonly asked questions and provide recruitment resources to managers, supervisors, employees, and candidates regarding application, assessment, recruitment, and selection processes, or refer to Recruiter as appropriate.Triage Recruitment email as needed.Research, organize and review recruitment actions and activities to develop reports and spreadsheets for the Recruiter to evaluate.Develop improvements on data sharing with Recruiter and hiring manager to demonstrate real-time communications and transparency.Evaluate forms, requests and emails for required actions and approvals, and follow up on missing steps to include answering questions and educating hiring managers and support staff on process as supported by labor contracts, County Personnel Rules, DCJ Guidelines, etc.Enter and verify data and required actions in Workday, Google documents, web forms, etc. as a responsible party to set up and organize a new recruitment.HR SupportSet up for lateral transfer opportunities and other job advertisements.Coordinate language proficiency exams and charges to the hiring manager budget.Assist Recruiters with close out of exam files, scan interview notes and upload to recruitment file.Escalate concerns to the Recruiter, as needed, otherwise work to resolve questions and requests with respectful and timely communication.Connect with Labor Relations and other parties, as directed, to research information, seek direction, and connect in partnership to resolve concern/situation.Communicate with Recruiter with updates and resolutions before, during and/or after the research process.Gather and track questions or concerns that may involve labor contract or Personnel Rules concerns or interpretations, which are shared with the Recruiter for additional assistance.New Hire Orientation SupportThe Department of Community Justice is looking for an experienced Coordinator who can demonstrate expertise in the following areas:Strategic Planning / Leadership: You will develop goals and direction based on the overall county/department mission and vision to increase community safety through positive change.Relationships and Community: You will build positive and sustainable relationships with a range of key internal and external stakeholders.Leading Cross-Culturally: You will foster an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision, mission, and goals of the organization.Team Building: You will develop, inspire, and foster employees to work collaboratively.Organizational Savviness: You will demonstrate understanding and good judgment of organizational culture and interpersonal relationships, with both internal and external groups, to identify opportunities of mutual interest and benefit.Delivery: You will ensure services are provided by quality processes through monitoring and understanding.Outcomes: You achieve quality outcomes for the individual, the organization, and the county.Personal Development: You will strive for an honest and accurate assessment of oneself and demonstrate willingness for continuous improvement.Functional/Technical: You possess specific knowledge about laws, regulations, certifications, licensure and skills for specific assignments.WORKFORCE EQUITYAt Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion.TO QUALIFY:Two (2) years of Office Assistant or Coordinator experience working in Human Resources, Community Justice, Probation/Parole, Corrections or other Human Services fields.Equivalent to an Associate's degree with major coursework in human resources, sociology, psychology, criminal justice, administration of justice, social work or equivalent years of experience in a related field.Must pass a thorough background investigation which includes, but is not limited to a review of applicant's criminal, civil, driving, military, educational and employment history prior to employment.Preferred Qualifications/Transferable Skills:Associates Degree or higher in Human ResourcesExperience in program management, project management, or2 years of Office Assistant or Coordinator experience working in Human Resources.SCREENING AND EVALUATION:The Application Packet:Online application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application.Attach a resume: Please indicate how you meet the required minimum qualifications. Attach the document to the on-line application. Be sure to explain in detail, including dates, all related work experience, paid or unpaid.Cover Letter (optional): Please explain why you are applying for this position and describe your leadership experience in a public safety setting or in a human service setting.The Selection Process: For details about how we typically screen applications, review our overview of the selection process page.Equal Pay: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience and education.ADDITIONAL INFORMATIONType of Position: This hourly position is eligible for overtime.Type: Non-RepresentedFLSA: Non-ExemptSchedule: Monday - Friday, 40 hours per weekLocation: Juvenile Justice Complex @ 1401 NE 68th Ave, Portland OR 97213Telework: This position is eligible for hybrid on-site/telework subject to the Multnomah County Telework Policy and based on the Department's business needs.Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:Health insurance (medical, dental, vision).Short-term and long-term disability insuranceOptional deferred compensation and flexible spending accountsAccess to a free annual Trimet bus passAccess to wellness resourcesPublic Service Loan Forgiveness (PSLF).Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics.Veterans' Preference: Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility and how to apply.Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance.Questions?Recruiter: Danny FajardoEmail: : +1 (971) ########J-18808-Ljbffr