Job Title: Recruitment and HR Admin Coordinator
Department: Human Resources
Reports To: Vice President of Human Resources
Purpose and Scope
This position will be an integral part of a small, dynamic team in a fast-paced environment. Our ideal candidate will be hands-on, detail oriented and able to prioritize responsibilities by urgency and key deliverable dates. This is role will help support the Corporate and Retail employee population in the U.S and Canada, with a focus on the Retail population. This role will encompass all aspects of Human Resources and support full employee life cycle recruitment, including, posting, reporting, new hire orientation and on-boarding, HR Project work and assistance other key areas.
Job Responsibilities
Recruitment Support:
- Assist in sourcing and screening candidates. - 360 recruitment for retail field positions (all levels), including job posting.
- Screen resumes and conduct initial interviews
- Schedule and coordinate interviews.
- Conduct reference checks and background verifications.
- Maintain and update candidate databases and applicant tracking system.
- Prepare offer letters and new-hire paperwork, on-boarding schedules and credentials.
HR Administrative Duties:
- Maintain employee records and ensure data accuracy.
- Assist with onboarding new employees, including orientation and training sessions.
- Handle internal and external HR-related inquiries or requests.
- Support payroll processing and benefit administration
- Closely manage status changes, promotions and departures working closely with the SR. Manager of Payroll and Benefits.
- Help with Monthly global HC and FTE reporting.
Compliance and Reporting:
- Ensure all HR activities comply with local, state, and federal regulations.
- Prepare and submit reports on general HR activities.
- Assist in performance management procedures.
- Maintain monthly recruitment metrics.
- Assist in coordination of mandatory state harassment trainings and development of training workshops, manuals, and other compliance documents
Coordination and Communication:
- Schedule meetings, interviews, and HR events
- Liaise with retail and other departments to ensure smooth HR operations.
- Provide administrative support to the HR Manager and other team members.
- Provide benefit program support with all communications for entire employee population, during open enrollment periods.
- Follow-up on Health and wellness Program details
Position Requirements
- Must have a strong sense of urgency, discretion, and confidentiality
- Able to multi-task and prioritize
- Attention to detail and Problem-solving skills
- Strong communication (written & verbal) and organizational skills
- Strategic, hands-on collaborator.
- A bachelor's degree in human resources, Business Administration, or a related field.
Experience:
- 3-5 years of recruitment or generalist Human Resources experience.
- Microsoft Word, Excel, Outlook, and PowerPoint intermediate level required, advanced level a plus
- Experience and knowledge of multi-state US labor, employment laws and policies and procedures for both temporary and permanent employees is a plus.