Location: Silver Spring,MD, USA
Responsibilities
Job ID 65827-147 Date posted 11/20/2024
Job Summary:
Primary responsibility for the materials management process for the healthcare facilities, which includes the evaluation, procurement, storage, and distribution of all supplies and equipment. The materials manager will perform the daily operations to support the medical and surgical inventory control for the facility to include ordering of all medical supplies, maintaining an appropriate inventory of all medical supplies, receiving and stocking of all medical supplies to their assigned area. The materials manager is responsible for identifying, implementing, and documenting cost savings and supply chain operational improvement opportunities for the facility. The materials manager is responsible for the training and development of the facility designated back-up materials manager.
Candidate will work in an incredibly collaborative manner with the Regional Site Administrator and will possess outstanding leadership, communication (written & verbal), and organizational abilities.
Procurement and Order Processing
* Responsible for the procurement and order fulfillment for the facility
* Utilize MMIS for all order placement of medical and surgical supplies
* New Vendor Account establishment
* Utilize existing MMIS inventory numbers when available to minimize free form entry for procurement of supplies. When items do not exist in the MMIS for items to be ordered more than three times in a calendar year, submit the proper request to add to item master database. Review monthly free form report to continue to reduce free form usage with a goal of greater than 90% of purchases executed with a MMIS number.
* Accurately place orders and track deliveries to ensure timely fulfillment of ordered supplies
* Develop, maintain, coordinate, and communicate with facility departments to regularly schedule orders by vendor to ensure proper inventory levels and delivery schedules; avoid need to expedite and incur additional freight expense
* Responsible for maintaining high level of contract compliance with USPI and GPO agreements for cost savings, rebates, and commitment level requirements
* Maintain in depth knowledge of GPO purchasing program, GPO product categories, and USPI sanctioned initiatives and custom contracts.
* Coordinate the standardization of supplies, equipment, and service within the facility utilizing USPI and GPO contracts when possible
* Responsible for the resolution of supply, equipment, and service problems with vendors. Escalate to the DMM for your region when necessary and appropriate
* Maintain a professional and ethical environment in interactions with vendors
* Coordinate the reconciliation process for invoices with Accounts Payable department when price and quantities do not agree with the purchase order
* Initiate New Technology requests
* Review and maintain current accrual log to ensure timely receipts of supplies and equipment are processed within 24hrs of physical receipt and communicate as needed to Accounts Payable and/or Business Office regarding timely payment of associated invoices.
Inventory Management
* Maintain appropriate inventory levels to support facility patient volume
* Maintain appropriate par levels
* Facilitates Physical Inventory Process and Valuation on a Semi-Annual Basis
* Track surgical implants and coordinate with operating room personnel to ensure implants are reconciled daily to billed charges to ensure proper revenue capture. Involved in the accurate and comprehensive implant log updating process on a daily basis in ENVI or appropriate MMIS to ensure proper implant capture and reporting.
* Review implant to billed profitability report for opportunities to improve process and increase revenue capture
* Maintain proper internal controls by following USPI Policies and Procedures regarding separation of duties for Requisition, Purchasing, Receiving, and Invoice Approvals
* Minimize Return Orders and Inventory Adjustments
* Participate in internal and MM operational audits with the goal of receiving high scores for positive operational performance
Cost Savings and Operations
* Achieve Targeted Drugs and Medical Expenses Index (DMI) and Case Cost Reduction Targets. Annual amounts are provided by your DMM during the annual budget process
* Maximize purchases from Group Purchasing Organization (GPO) Contracts and USPI Agreements when cost effective
* Order generic or therapeutic equivalent when appropriate and cost effective
* Manage product conversion exemptions requests and justifications
* Implement, track, and escalate savings initiatives
* Review current contract tier level assignments for optimization opportunities and recommend Letters of Commitment to DMM to gain appropriate access to contract pricing and best qualifying tiers
* Work with management group to prepare the materials budget and analyze variances to budget
* Implement, Track, Document, and Report Savings to Administration and DMM
* Escalate identified purchasing errors and risks to Administration
* Process site level request for approval to trial new equipment or devices utilizing Summit Product Trial Process
* Participate on recurring meetings with DMM to gain details on cost savings initiatives to implement
* Read Monthly MM Newsletter and implement new contracts and savings initiatives
* Participate on Monthly Operation Review calls and provide insight on cost savings opportunities and initiatives implemented
* Review Implant Logs and Submit Weekly Reports to Billing department,
* Prepare Capital Equipment Requests as directed, solicit quotations from vendors with a priority with contracted suppliers, verify against contract pricing, submit proposals for quote review and benchmarking, and follow USPI policy and procedures for Capital Approval and Processing.
* Standardize on products, equipment, and services to maximize savings and efficiencies to include but limited to the following:
o Distribution: Standardize to USPI contracted vendor for medical/surgical and pharmacy distribution
o Reprocessing - Work with DMM to implement and maximize reprocessing
o Custom Packs - Standardize to USPI contracted supplier for custom packs. Work with DMM for additional savings opportunities with packs.
o Implants - Work with DMM and Administrator on HPG or custom contracts for implants
o Contract Renewals - Benchmark pricing. Work with DMM.
o Maintenance - Determine minimum levels of service required; identify is USPI or HPG contracts exist.
o Linen - Verify Contracts Available and Compare Rates and Service
o Biomed Waste Disposal - Ensure the right # of pick-ups per week/month; Utilize custom USPI contract
* Benefits
USPI offers the following benefits, subject to employment status:
* Medical, dental, vision, disability, and life insurance
* Paid time off (vacation & sick leave)
* 401k retirement plan
* Paid holidays
* Health savings accounts, healthcare & dependent flexible spending accounts
* Employee Assistance Program, Employee discount program
* Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long-term care, elder & childcare, AD&D, auto & home insurance.
Pay Range: Min-$36.22 - Max-$54.33
Required Skills:
Qualifications:
* Bachelor's degree, Surgical Scrub tech, or Sterile tech required
* Two years of Ambulatory Surgical Center or Hospital setting preferred.
* Previous supply chain experience
* Experience using ENVI Inventory Optimization Solution preferred
* Ability to use Microsoft Excel, Word, Outlook and other computer applications
* Ability to sort and organize information for the purposes of analyzing purchasing information to identify opportunities for cost savings and efficiencies.
* Ability to document and report cost savings and impact analysis for conversions and contract implementations
* Ability to maintain neat and organized purchasing, receiving, and inventory records and implant logs
* Ability to comply with OSHA regulations, JCAHO, CDC standards, or other applicable rules and regulations governing the healthcare workplace
* Ability to critically think and determine appropriate course of action in dynamic and complex situations
* Ability to work independently, exercise good judgment, be creative, attentive to detail, and maintain a positive attitude
* Ability to manage multiple and simultaneous responsibilities and to prioritize work duties appropriately
* Ability to maintain confidentiality of all medical, financial, and legal information
* Ability to complete work assignments accurately and in a timely manner
* Ability to communicate effectively, both orally and in writing
* Ability to handle difficult situations involving patients, physicians, vendors, co-workers, and others in a professional manner