Location: Franklin,VA, USA
Posting Details
Posting Summary
Working Title Registrar Assistant Role Title Admin and Office Spec II Role Code 19012-SW FLSA Nonexempt Pay Band 02 Position Number 277W0278 Agency Paul D. Camp Community College Division Paul D. Camp Community College (Div) Work Location Franklin (City) - 620 Hiring Range $15.00 - $18.00/Hour DOQ Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
Monday-Friday 29 Hours/Week
Sensitive Position No Job Description
Paul D. Camp Community College is a small 2-year college in Southeast Virginia. Campuses are located in Franklin and Suffolk. There also is a center in Smithfield. The college offers associate degrees, certificates, and career studies certificates In transfer and career/technical programs; credit and non-credit workforce services and training for businesses and industries; special interest classes for the community; and summer classes for youth through the Regional Workforce Development Center. A dual enrollment program for high school students, online courses, and developmental studies classes are available at the college as well.
The role involves updating enrollment and admissions forms, reviewing the domicile portion of admissions applications, processing enrollment requests, and working closely with the Nursing and Allied Health Department. The individual also assists with ensuring correct processing of dual enrollment students' information.
The role involves providing day and evening coverage in the College Registrar's office and Office of Admissions. The individual must use critical thinking and sound judgment to determine customers' needs and assist them in resolving issues such as multiple student ID numbers, mismatches, and domicile errors.
The individual also assists with preparing requisitions for graduation needs and other commencement duties 60 days prior to commencement. They collaborate with co-workers to ensure phone and front desk coverage in the Office of Admissions.
The role involves scanning documents using ImageNow, coding and filing confidential student records, reviewing and updating forms, supervising work study students, and performing other related duties as assigned by the College Registrar or Dean of Student Services.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
* Ability to work independently
* Ability to learn Peoplesoft Software SIS
* Ability to interpret and apply knowledge of policies and procedures daily
* Ability to manage files and information in a confidential manner
* Ability to operate a switchboard promptly, accurately, efficiently, courteously, and professionally
* Ability to prioritize work, multitask, manage time effectively, and complete projects precisely and professionally
* Ability to relate to prospective students with diverse backgrounds
* Ability to use sound judgment and critical thinking skills when determining students' needs
* Ability to troubleshoot any issues with student applications, domicile, and enrollment information
* Ability to perform active listening and demonstrate understanding of customer concerns
* Demonstrates a high level of integrity, professionalism, and organizational skills
* Knowledge of and ability to use a variety of PC-based software, including Microsoft Office Suite and office equipment
Skill in exceptional oral and written communication
Additional Considerations
Related experience in an office setting utilizing time management, verbal and written communication, and customer service skills. Proven use of organizational skills and being detailed-oriented. Display excellent leadership skills and problem-solving skills. Demonstrated proficiency using word processing, spreadsheet, database, presentation, and email software. Demonstrate active listening to respond appropriately to internal and external customer concerns.
Operation of a State Vehicle No Supervises Employees No Required Travel
No
Posting Detail Information
Posting Number WGE_2204P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 10/08/2024 Job Close Date 10/22/2024 Open Until Filled Agency Website www.pdc.edu Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at 800-###-####, or DBVI at 800-###-####
Additional Information Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link:
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
* Resume
* Cover Letter/Letter of Application
Optional Documents
* Unofficial Transcripts
* AHP Letter