Please be sure to submit a current resume when applying for this positionPOSITION SUMMARYPerforms diverse duties for the Associate Secretary in charge of GC Session Delegate Registration, and assists in designated details using initiative and sound judgment, high levels of tact, friendliness and other aspects of strongly developed interpersonal skills are essential, along with organizational skills.NOTE: Position anticipated start date - February 3, 2025.COMPENSATION
- Full-time hourly position with benefits
- Remuneration: Grade 4 ($19.49 - $29.32)
BENEFITSTypically, ineligible for benefits such as health insurance, paid leave, or retirement plans, receiving only hourly wages for work performed.SUPERVISORSaw SamuelESSENTIAL JOB FUNCTIONS
- Participates in training to become familiar with computerized registration process for the 2025 GC Session
- Learns the names of all divisions, other entities, and staff that work closely with GC Session Registration in their regions.
- Reviews computer files daily and responds to division requests for Letters of Invitation for delegates that have completed the registration process.
- Prepares individual charts for each category of Delegates-At-Large for easy reference.
- Maintains record of divisions that have not filled all their quotas.
- Assist the GC Session Registration Coordinator with:
- Updating the Delegation Registration Manual.
- Preparation of the Registration Booklet for training/used by division assistants at GC Session, presentation materials, letters to division executive secretaries with updates on the registration process, materials related to GC Session. Badges before/during GC Session, office supplies, etc. that will be needed at the GC Session site and compiling GC Session-related materials for future reference.
- Audits division records on a regular basis to ensure registration process is being implemented in each division.
- Serves as recording secretary for Delegate Registration Committee meetings.
- Answers inquiries in the absence of the GC Session Registration Coordinator.
- Updates GC Session Registration database in a timely manner.
- Prepares reports as needed and/or requested.
- Helps organize and stuff delegate bags
- Serves at the Registration office during the 2025 GC Session (on-site)as assigned.
- Must be a member in regular standing of the Seventh-day Adventist Church.
- Must maintain a regular and reliable attendance schedule.
- Other duties as assigned.
QUALIFICATIONSEducation and Experience
- Associate's degree in office administration, business, English, or related field, including competencies in typing and word processing/computer literacy.
- Appropriate successful work experience may be acceptable in lieu of scholastic requirements.
- Two years of relevant office work experience required.
Knowledge, Skills & Abilities
- Knowledge of principles and beliefs of the General Conference and the Seventh-day Adventist Church.
- Must exhibit extensive initiative, often working with minimal supervision.
- Adaptable and able to evaluate priorities.
- Ability to perform clerical and support duties with speed and accuracy without constant supervision.
- Must be creative in writing letters and in the handling of office affairs, both regular and special.
- Requires well-developed knowledge of Church employment policies and practices.
- Knowledge of up-to-date office procedures such as filing, telephone techniques, office equipment (including computer, multi-tasking, etc.), and English usage (spelling, grammar, punctuation, etc.) is required.
- Position requires keyboard speed with high accuracy.