HireLatam is a premier recruitment agency that connects exceptional talent in Latin America with outstanding opportunities in the United States. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.Job Title: Remote Executive Assistant (100% Work From Home) Location: Remote from Latin AmericaPosition Type: Full-time Salary:$1,200 - 2,000 USD/month based on experience, paid via PayoneerSchedule: Monday to Friday, 8:00am to 5:00pm ESTJob Overview:Our client is a diverse business group that includes three different companies. They provide personalized healthcare services, from pharmaceutical care and prescription compounding to senior assisted living. Their mission is to enhance the quality of life for their clients by delivering exceptional healthcare solutions and compassionate care, tailored to meet the unique needs of every individual they serve.The Executive Assistant plays an important role in supporting the CEO by handling administrative tasks, coordinating schedules, and assisting with day-to-day operations. This role helps ensure smooth workflows, keeps the CEO organized, and aids in managing communication across different areas of the business. The assistant's work is vital to maintaining efficiency and supporting the overall success of business operations.Responsibilities:
- Manage the CEO's calendar, schedule meetings, and handle email correspondence.
- Assist in organizing and maintaining key documents, reports, and files.
- Provide administrative support, including preparing documents, presentations, and spreadsheets.
- Coordinate tasks and projects, ensuring deadlines are met and progress is communicated.
- Handle day-to-day communication with internal teams and external partners.
- Arrange travel plans and itineraries as needed.
- Maintain confidentiality and ensure sensitive information is securely handled.
- Perform general administrative tasks to support business operations and the CEO's efficiency.
Qualifications, Skills and Key Competencies: Required Qualifications and Skills:
- Proven experience as a remote executive assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Trello, Asana).
- Strong organizational and time management skills.
- Excellent written and verbal communication skills in English and Spanish.
- Ability to manage multiple tasks and meet deadlines efficiently.
- High degree of discretion and confidentiality when handling sensitive information.
Beneficial Qualifications or Experiences:
- Familiarity with CRM systems and scheduling software (e.g., Calendly).
- Experience working with U.S.-based companies.
- Knowledge of QuickBooks or other accounting tools is a plus.
Key Competencies:
- Strong attention to detail and problem-solving abilities.
- Proactive, with the ability to anticipate needs and offer solutions.
- Self-motivated and capable of working independently with minimal supervision.
- Flexibility and adaptability to handle shifting priorities and tasks.
Benefits:
- Paid Time Off (PTO)
- Paid US Holidays
- Flexible work schedule
- Opportunities for Learning & Development
- Remote work environment
- Potential for long-term growth and advancement within the company
- Supportive and collaborative team culture
Application Disclaimer: Please Read Before ProceedingTo ensure a fair evaluation process, please submit all required information on the application form. Kindly note that resumes and recordings must be in English; any other language will lead to disqualification. Also, ensure your voice recording lasts at least 30 seconds. Applications without a voice recording will be automatically disqualified.If you apply for more than one position, we will only consider your application for the first job you applied for. However, if you do not qualify for the first position but meet the requirements for another, we can consider you for the relevant role. To streamline the process and ensure fair consideration, we kindly request that you apply to a maximum of three jobs and that you only apply to jobs that you truly qualify for based on the stated requirements and qualifications.We value your interest and look forward to reviewing your application. Thank you.