Location: Huntington,WV, USA
Summary The incumbent functions under the direct supervision of the Nurse Manager, Remote Patient Monitoring Home Telehealth and the Chief Nurse Informatics & Telehealth who provide assignments, indicating generally what is to be done, quantity expected, deadlines, and priority of assignments. The supervisor provides additional, specific instructions for new, difficult, or unusual assignments including suggested work methods or advice on the availability of source materials. Responsibilities Remote Patient Monitoring Home Telehealth(RPM HT) MSA provides administrative support to the RPM HT program and ensuring documentation follows VHA directive and consult list is updated daily. He/she will attain and maintain computer skills (e.g., word processing, CPRS, VISTA, Excel, MS PowerPoint, MS Teams, ACCESS) and communication tools such as MS Outlook. Reviews the EMR(CPRS) for past RPM HT enrollments and gathers pertinent RPM HT data to relay to the nursing team. Inputting data into the RPM HT database for enrolled veterans. He/she will maintain calendar of appointments for patients, meetings, conference calls, and other various scheduled activities. Prepare travel requests, schedules conferences, coordinates meetings, and takes minutes of various meetings pertaining to the RPM HT program and any future proposals/projects. Train new MSAs into the RPM HT MSA role and stay up to day with Remote Patient Monitoring Home Telehealth Technology training as new devices/ vendors become available. Follows each new veteran enrollment and discharge to ensure equipment is activated or inactivated through the DALC and processed efficiently. He/she will serve as a point of contact POC for patients for acquisition, deployment, retrieval, maintenance and refurbishment of equipment and to the medical center staff, and community agencies who contact the RPM HT office directly. Updates DMP assignments on the Vendor sites and equipment if needed. Responsible for establishing and maintaining inventory of all telehealth equipment and will be the contact for this process. Responsible for maintaining inventory of total equipment costs, and completing/compiling reports pertaining to these costs to VISN office as requested. Submits requests for purchase of supplies for daily function of the RPM HT program. Assist newly enrolled veterans with startup and troubleshooting of telehealth devices and equipment via in person or telephone. In the event troubleshooting is not successful, a visit may be warranted to the veterans' home, to help veteran's setup of RPM HT equipment. Ensures patient and staff educational materials are stocked and ready to distribute to any newly enrolled veteran and/ or updated information. Schedule VVC/ phone visits with nursing staff as needed. Run the incomplete encounter reports to communicate with nursing if corrective action needs to occur. Produces a monthly workload report for program staff displaying statistical data. He/ she will complete a non-responder report daily and contact the patient directly who did not respond and assist with uploading of information/ troubleshooting. He/she will be required to operate web-based software for RPM HT program as well as ACCESS database for VISN office. Assist with any future proposals/projects that are implemented and other duties as assigned. Work Schedule: Monday - Friday; 7:30am - 4:00pm Telework: Yes - as determined by the agency policy. Virtual: This is not a virtual position. Functional Statement #: 581-23259-F Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment RESUME REQUIREMENTS - Your resume MUST include the following information: Job Title (for each position) Description of duties (be as detailed as possible) Month and year start/end dates (e.g. June 2018 to April 2020) of employment Full-time or part-time status (include average hours worked per week) _________________________________________________________________________________ You must be a U.S. Citizen to apply for this job. Selective Service Registration is required for males born after 12/31/1959. Must be proficient in written and spoken English. You may be required to serve a probationary period. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See Additional Information below for details. Qualifications Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Experience and Education: 1. Experience. 12 months experience of clerical, office, [customer service], or other [administrative] work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position OR, 2. Education. One year above high school; OR, 3. Experience/Education Combination. Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable Certification: None required. Foreign Education: To be creditable, education completed outside the U.S. must have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education must have been deemed at least equivalent to that gained in conventional U.S. programs. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations: Advanced Medical Support Assistant GS-6 Grade Level: Experience: One year of experience equivalent to the [GS-5] grade level. Experience is defined as experience that includes, but is not limited to: scheduling, canceling, re-scheduling patient's appointments and/or consults; entering no-show information; monitoring the electronic wait list; preparing for clinic visits; monitoring both inpatient and outpatient appointments for areas of responsibility; ensuring encounter forms are completed in order to obtain appropriate workload credit; verifying and updating demographics and insurance information; processing all emergency and non-emergency transfers to other VA facilities or private hospitals; performing basic eligibility, co-pays and pre-authorization requirements for specific coverage (i.e., TRICARE, sharing agreements, etc.). Candidates must also be able to demonstrate the following Knowledge, skills, and abilities for the GS-0679-6 level to qualify for this position: Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g. medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met. Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations. Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers. This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns. Advanced knowledge of the technical health care process (including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care. Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow-up care, overbooking, provider availability, etc. Advanced knowledge of medical terminology and abbreviations Reference: VA Handbook 5005/117, Part II, Appendix G45 Dated: August 1, 2019. For more information on this qualification standard, please visit The full performance level of this vacancy is a GS-06. The actual grade at which an applicant may be selected for this vacancy is a GS-06. Physical Requirements: VA Directive and Handbook 5019. Work is partially sedentary, with frequent walking, standing, bending. carrying of light items such as papers and books, or small parts. Some slight physical effort may be required. Incumbent may be susceptible to eyestrain from working long hours on the computer. Education IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. This job opportunity announcement may be used to fill additional vacancies. This position is in the Excepted Service and does not confer competitive status. VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.