Apply for Job Job ID 72686Location SacramentoFull/Part Time Full TimeAdd to Favorite Jobs Email this JobJob Summary
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The Department of Public Health Sciences is within the School of Medicine, and is comprised of five Divisions. The department has active research contract and grant funding in excess of $70M representing federal, state, and local governments, and private/foundation agencies. This fulltime, career position is located in the Department of Public Health Sciences. The role of this position is to serve as the department's Post-award Research Analyst. The incumbent is responsible for the fiscal compliance, management and reconciliation of all research projects within the department, including federal, state, private, gift and matching University funds. He/she researches issues, analyzes data, prepares reports, and makes recommendations. Incumbent is responsible for the development of fiscal and budgetary projections and providing detailed and timely reports of financial activity on all research projects. Assist with preparation and processing of faculty salary recovery for the department. Maintains faculty salary recovery records for teaching/research activities and provides financial data for annual department budget preparation and reporting. Requires a broad knowledge of University, campus, and UCDHS policies, procedures, practices, and organization, as well as those of federal, state, and private agencies. He/she is responsible for department compliance with cost sharing and effort reporting. Requires outstanding computer skills with database, spreadsheet, word processing and accounting programs.
Apply By Date 09/25/2024at 11:59PM; Interviews and recruiting process may occur at any time.
For full consideration, applicants are encouraged to upload license and/or certification if required of the position.
Minimum Qualifications
- Bachelor's degree in related area and / or equivalent experience / training.
- Demonstrated experience using generally accepted accounting principles, policies and procedures.
- Demonstrated experience utilizing tact and diplomacy to successfully interact with faculty, staff, researchers and the public in a complex and growing department.
- Knowledge of cost allocation methods. Knowledge of federal, state and private grant budgeting, financial reporting, and policies regarding use of contract and grant funds.
- Demonstrated skill and experience in budget preparation, analysis and forecasting with ability to control complex budgets and recognize potential problems.
- Demonstrated knowledge of federal and state grant requirements and the pre- and post-award process.
- Strong organizational and time management skills and ability to prioritize workload, condense information, follow-up on pending items and possess the flexibility to shift priorities and to meet deadlines.
- Demonstrated ability to manage multiple funds involving many different accounting procedures including analysis, reconciliation, projection, fiscal and grant closing.
- Demonstrated analytical skills to independently research issues, analyze data and prepare complex financial reports.
- Demonstrated analytical skills to evaluate complex policies and interpret for appropriate application to university procedures.
- Demonstrated ability to comprehend complicated instructions and accurately identify and project budget data on extramural contracts and grants. Demonstrated skill and ability to maintain confidentiality, exercise discretion, use independent and mature judgment and work independently without direct supervision.
- Excellent written and oral communication skills and effective listening skills to analyze issues and present information and recommendations concisely utilizing appropriate grammar and punctuation, to correspond with various individuals, compose business letters, record progress of work and describe and explain procedures.
- Oral communication skills to effectively train, interpret, and advise others on financial matters.
Preferred Qualifications
- California Driver's License.
- Experience with UCD and UCDHS contracts and business agreements preferred.
- Experience using Aggie Enterprise, Kuali, Decision Support, UC PATH, Cognos or other similar computer-based accounting systems.
- Demonstrated experience and advanced computer skills including MS Word, and Excel.
- Demonstrated knowledge of UC accounting and finance, personnel, and research/business contract policies and procedures.
- Demonstrated skill and ability to interpret and enforce University and department policy and procedures.
- Proven ability to use analytical and critical thinking skills to determine appropriate action with minimal direction.
- Demonstrated skill to implement and maintain effective accounting and budgeting principles and systems, including cost controls, auditing, and cost accounting.
- Statistical skills to compile, analyze, and present financial data in a clear and concise format.
- Demonstrated communication skills to interact with a wide variety of people in person and over the telephone.
- Must be flexible and have the ability to communicate effectively with team members as well as participate, contribute ideas, set goals, tolerate confusion, and support and implement decisions affecting the group.
- Interpersonal skills to interact in a sensitive and helpful manner with a diverse group of faculty, staff, and clients.
- Demonstrated initiative and ability to work effectively both independently and as part of a team; flexibility and willingness to adapt to changing situations in a positive manner.
- Demonstrated skill and ability to organize and initiate tasks without direct supervision, ability to work quickly under pressure of stress, deadlines, and frequent interruptions in a busy environment and retain interpersonal effectiveness.
- Ability to anticipate problems and recommend changes and solutions.
- Judgment to determine urgency of situations and react appropriately.
- Familiarity with Cayuse SP, Cayuse 424, and the NIH ASSIST system.
Key Responsibilities
- 55% - Financial Management
- 25% - Budget Administration
- 10% - Other Duties
- 10% - Analytical Support
Department Overview
The Department of Public Health Sciences is a large academic research department in the UC Davis School of Medicine. Our mission is to improve the health of people through large scale regional, national and international population-based approaches by carrying out epidemiologic and biomedical informatics research, educational programs, public service and policy development.
POSITION INFORMATION
- Salary or Pay Range: $2,593.87 - $4,616.86
- Salary Frequency: Biweekly
- Salary Grade: 21
- UC Job Title: RSCH ADM 3
- Number of Positions:
- Appointment Type: Staff: Career
- Percentage of Time: 100%
- Shift Hours: 8am-5pm; M-F
- Location: Medical Sciences I C (UCD251)
- Union Representation: 99 - Non-Represented (PPSM)
- Benefits Eligible: Yes
- Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page. If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: * High quality and low-cost medical plans to choose from to fit your family's needs * UC pays for Dental and Vision insurance premiums for you and your family * Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave * Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement * Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement * Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement * Access to free professional development courses and learning opportunities for personal and professional growth * WorkLife and Wellness programs and resources * On-site Employee Assistance Program including access to free mental health services * Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage * Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles * Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here * UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff
Physical Demands
- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
- Sustained attention and concentration - Continuous 6 to 8+ Hours
- Complex problem solving/reasoning - Continuous 6 to 8+ Hours
- Ability to organize & prioritize - Continuous 6 to 8+ Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Frequent 3 to 6 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Continuous 6 to 8+ Hours
Work Environment
- This position is critical, and employment is contingent upon successful completion of background investigation including criminal history and identity check.
- Must be able to work occasional overtime and a flexible schedule during peak periods.
- Vacation time may be taken during fiscal closing (May - August) but may be limited depending on workload.
Special Requirements
- This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
- This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy, please visit: For the University of California's Anti-Discrimination Policy, please visit: Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere