This position is responsible for effectively assisting the TJU community in complying with sponsor requirements regarding post award management of sponsored programs. This is accomplished by having a thorough understanding of federal grant policies (as well as state, local and non-profit agencies), keeping abreast of changes to these regulations and attending ongoing training in the field of research administration. CORE FUNCTIONS AND COMPETENCIES:
- Establishment of Sponsored Projects accounts. This entails the careful review of terms and conditions of each award notice, contract or clinical trial agreement, as well as the review of the fiscal aspects of each award (budget , F&A rate, cost sharing, etc.)
- Has responsibility for entering data in the PeopleSoft Grants Management module, including generating accounts, budget updates, continuations and extensions.
- Monitors monthly financial statements for overruns, accelerated or delayed expenditures and cash flow. Meets regularly with assigned departments to review accounts and address problems quickly;participates in statement review meetings. . Educates faculty and RACE grants administrators regarding award terms. Responds to requests for information.
- Must have knowledge of University financial systems (particularly PeopleSoft and Cayuse ) and grant accounting procedures. Can access financial information electronically. Has a working knowledge of University procedures and work flow.
- Demonstrates commitment to our core values of excellence and innovation, integrity and respect, teamwork and communication.
- Knows policies and procedures applicable to assigned duties. Uses sound judgment and is award of potential hazards before taking action. Promptly reports errors/events or situations of actual or potential harm. Understands emergency procedures and can demonstrate appropriate response.
Has signing authority to approve expense transactions, including Position Control requests, cost transfers and Ascent requests.. Approval is based on knowledge and interpretation of regulations and established policies and procedures, combined with sound judgment and evaluation of each specific situation. Approvals are to be made considering the compliance environment and the financial impact to Jefferson. Approves, or obtains approval, for administrative requests such as grant extensions, Professional Service Agreements and significant effort reductions. Has shared responsibility for the timely fiscal closeout of completed projects Works with staff from the Research Administration Center of Excellence (RACE) and the Jefferson Clinical Research Insititute (JCRI) to close accounts.
Qualifications EDUCATIONAL/TRAINING REQUIREMENTS : Bachelors degree (or equivalent experience) required preferably in accounting or business. EXPERIENCE REQUIREMENTS : - 3 to 5 years experience in a research administration environment (or a combination of education and experience).
- Working knowledge of Uniform Guidance federal sponsor regulations and in particular, the NIH Grants Policy Stateme nt.
Conditions of Employment Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson's clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.
Closing Statement About Jefferson Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health , nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years. Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.